Executive Support & Operations Coordinator

Pertemps Black Country Perms; Droitwich Spa; Sur place; GBP 26 000 - 34 000; Plein temps

Résumé du poste

Pertemps Black Country Perms is seeking a highly organised Business Support Coordinator to provide comprehensive administrative and operational support to the Senior Management Team in a dynamic environment.

You will coordinate business operations, maintain compliance records, support HR activities, manage facilities, and assist with the administration and onboarding of sales agents, ensuring accurate documentation and smooth communication across teams.

Qualifications

• Excellent organisational and time management skills with ability to prioritise and meet deadlines.
• Strong communication and interpersonal skills with initiative.
• Ability to handle confidential information with discretion and remain calm under pressure.
• Experience providing admin support to senior management; exposure to compliance processes, HR administration, onboarding or event management is advantageous.
• Positive attitude and readiness to support multiple areas of the business.

Responsabilités

• Provide comprehensive administrative support to the Senior Management Team, including diary management, meeting coordination, minute-taking and preparing documentation.
• Act as the first point of contact for internal and external stakeholders, welcoming visitors and managing communications.
• Support business projects through research, data analysis and the preparation of reports and project documentation.
• Carry out credit card reconciliations for senior management and assist with the preparation of weekly, monthly, quarterly and annual reports.
• Monitor and coordinate statutory training requirements to ensure compliance is maintained.
• Maintain employee and agent records, including Right to Work documentation, DBS checks and driving licence records.
• Support the Health and Safety Team by attending meetings, preparing minutes and maintaining records.
• Coordinate facilities management, including building and equipment maintenance, service contracts, and responding to operational issues.
• Coordinate training and onboarding for new sales agents, ensuring all relevant parties are kept informed.
• Maintain accurate records of active agents and manage agent documentation, including contracts and onboarding/offboarding paperwork.
• Organise sales conferences and meetings, coordinating travel, accommodation and expenses.
• Prepare communications and correspondence for sales agents and other stakeholders.
• Assist with recruitment, onboarding and compliance administration for non-employed personnel, including agents, consultants and fitters.

Description du poste

Pertemps Black Country Perms is seeking a highly organised Business Support Coordinator to provide comprehensive administrative and operational support to the Senior Management Team in a dynamic environment.

You will coordinate business operations, maintain compliance records, support HR activities, manage facilities, and assist with the administration and onboarding of sales agents, ensuring accurate documentation and smooth communication across teams.