Administrative Assistant - Cabinet Members

Civic Recruitment Limited; Chichester; Hybrid; GBP 23,000 - 28,000; Full time

Benefits offered by this job

Bi-weekly pay

Hybrid working post-training

1 Month Contract

Job summary

Civic Recruitment Limited is seeking an Administrative Assistant to join the Democratic Services team on a short-term basis. The role supports Cabinet Members with confidential admin, schedules, and daily tasks, initially office-based with a potential hybrid arrangement.

The ideal candidate will have strong organisational skills, discretion, and the ability to manage multiple priorities in a busy council environment. Experience in public sector administration is a plus.

Qualifications

• Proven experience in administration and business support.
• Exceptional organisational and diary management capabilities.
• Ability to handle multiple priorities and meet tight deadlines.
• Proficient in Microsoft Office and other IT applications.
• Strong verbal and written communication skills.
• High level of discretion and confidentiality.
• Ability to work independently and demonstrate initiative.
• Experience managing workloads in a fast-paced setting.
• Keen attention to detail and accuracy.

Responsibilities

• Deliver confidential administrative support to Cabinet Members.
• Oversee complex scheduling, including diaries and meetings.
• Handle correspondence and ensure prompt responses to inquiries.
• Arrange meetings, prepare agendas, and manage related documents.
• Communicate with councillors, senior officers, stakeholders, and external contacts.
• Prioritise and manage incoming communications.
• Maintain accurate records and filing systems.
• Assist Democratic Services colleagues as needed.
• Ensure deadlines are met and tasks are completed efficiently.
• Perform general business support and administrative tasks.

Skills

Administration

Diary management

Microsoft Office

Discretion

Tools

Microsoft Office

Job description

Chichester, United Kingdom | Posted on 21/08/2026

At Civic Recruitment and Limited, we know that individuals are more than just fixed expenses; they are the cornerstone of every thriving organisation. That's why we are passionate about transforming recruitment in the public and private sectors. In the modern job market, organisations in both public and private sectors face significant workforce challenges. Public sector entities, such as local councils and central government departments, often struggle with lengthy recruitment processes, limited access to qualified candidates, and stringent budgetary and regulatory constraints. Private sector businesses, on the other hand, encounter high turnover rates, difficulties managing a mix of permanent and temporary staff, and challenges in sourcing specialized talent for niche industries. These sector-specific obstacles, coupled with the universal complexities of payroll management, create a pressing need for efficient workforce solutions. Civic Recruitment Limited addresses these challenges with innovative recruitment and payroll solutions tailored for diverse organisational needs. Recognising the critical hurdles organisations face, the company leverages its expertise to streamline processes, reduce recruitment times, and alleviate administrative burdens. With an extensive database of over 1 million pre-screened candidates, Civic Recruitment Limited is well-positioned to cater to the specific needs of both public and private sectors.

Job Description

Contract: 1 Month Contract

Working Hours:

• Monday to Thursday: 8:30 am - 4:30 pm (1-hour lunch)
• Friday: 8:30 am - 4:00 pm (1-hour lunch)

Working Pattern: Initially office-based for training, with potential for a hybrid model requiring at least 2 days per week in the office, depending on service needs.

Summary

We are seeking an Administrative Assistant to join our Democratic Services team on a short-term basis, providing essential business support to Cabinet Members. This role is part of the Law, Assurance and Insight Directorate and involves delivering confidential and efficient administrative assistance. You will play a crucial role in managing schedules, correspondence, and daily tasks for Cabinet Members. This position demands strong organisational skills, discretion, and the ability to juggle multiple priorities in a dynamic environment.

Responsibilities

• Deliver confidential administrative support to Cabinet Members.
• Oversee complex scheduling, including diaries and meetings.
• Handle correspondence and ensure prompt responses to inquiries.
• Arrange meetings, prepare agendas, and manage related documents.
• Communicate with councillors, senior officers, stakeholders, and external contacts.
• Prioritise and manage incoming communications.
• Maintain accurate records and filing systems.
• Assist Democratic Services colleagues as needed.
• Ensure deadlines are met and tasks are completed efficiently.
• Perform general business support and administrative tasks.

Requirements

Requirements:

• Proven experience in administration and business support.
• Exceptional organisational and diary management capabilities.
• Ability to handle multiple priorities and meet tight deadlines.
• Proficient in Microsoft Office and other IT applications.
• Strong verbal and written communication skills.
• High level of discretion and confidentiality.
• Ability to work independently and demonstrate initiative.
• Experience managing workloads in a fast-paced setting.
• Keen attention to detail and accuracy.

Desirable Qualifications

• Experience as a Personal Assistant, Executive Assistant, or Senior Administrator.
• Background in supporting senior managers, executives, or elected officials.
• Familiarity with Local Government or public sector environments.
• Experience in Democratic Services is a plus but not required.

What's on Offer?

• 1 Month Contract
• Initial office-based role with potential for hybrid working post-training
• Bi-weekly pay
• Opportunity to collaborate with elected Members and senior officers
• Engaging role within a professional Democratic Services team

Ideal candidates may have experience as a Personal Assistant, Executive Assistant, Senior Administrator, Business Support Officer, Administrative Assistant, Team Administrator, or Democratic Services Support Officer.