Executive Support & Meetings Coordinator

University of Suffolk; Ipswich; On-site; GBP 29,000 - 32,000; Full time

Benefits offered by this job

Annual leave 25 days + 8 bank holidays

Birthday leave

Flexible working

Pension USS

Staff discounts Ipswich

Learning & development

Job summary

University of Suffolk is seeking a Professional Assistant to provide high‑level administrative support to senior leaders, manage diaries and meetings, and coordinate events in a busy Directorate environment.

You will draft correspondence, prepare agendas and minutes, coordinate travel, assist with budgets, and maintain electronic filing systems. Strong MS Office skills and precise organisational ability are essential.

Qualifications

• Proven experience in general administration.
• Excellent MS Office knowledge (Word, Excel, Outlook, PowerPoint, Teams, SharePoint).
• Experience of events and calendar management and coordination.
• Strong communication, organisational and problem-solving skills.

Responsibilities

• Provide professional support to the Pro Vice-Chancellor Education and Student Experience, Academic Registrar, Director of Student Life and Director of Learning and Teaching.
• Diary management, organise and support meetings, committees and events, and handle enquiries.
• Draft and manage correspondence, prepare agendas, papers, and minutes, coordinate travel and events, support budget monitoring and financial administration, and maintain filing and office systems.

Skills

General administration

Microsoft Office

Calendar management

Event coordination

Communication

Organizational skills

Problem-solving

Time management

Tools

SharePoint

Microsoft Teams

PowerPoint

Outlook

Word

Excel

Job description

University of Suffolk is seeking a Professional Assistant to provide high‑level administrative support to senior leaders, manage diaries and meetings, and coordinate events in a busy Directorate environment.

You will draft correspondence, prepare agendas and minutes, coordinate travel, assist with budgets, and maintain electronic filing systems. Strong MS Office skills and precise organisational ability are essential.