Executive Support & Data Lead for Immigration Leadership

Vialto; Greater London; On-site; GBP 45,000 - 60,000; Full time

Job summary

Vialto is seeking a highly organized Assistant to support our Chief of Staff and Immigration Global leadership Team. This hands-on role blends executive support with data management, BI, and administrative coordination to drive strategic initiatives and day-to-day operations.

You will gather, analyze, and present data to inform business decisions, maintain dashboards, and ensure smooth running of the immigration leadership function. Strong Excel, Power BI, and presentation skills are essential.

Qualifications

• Experience in business support, data analysis, or executive assistant role.
• Proven experience working with data, preparing reports, and analyzing business information.
• Experience in a professional services environment (law firm, accountancy, consultancy, etc.).
• Track record of managing multiple priorities and meeting deadlines.
• Experience supporting senior management or executives.
• Advanced Excel skills including pivot tables, VLOOKUP, formulae, and data manipulation (essential).
• PowerPoint proficiency for creating professional presentations.
• Competent with Word and Outlook.
• Ability to learn new software systems quickly.
• Familiarity with data visualization tools (Power BI, Tableau) advantageous.

Responsibilities

• Support Chief of Staff and Immigration Global leadership Team with data management and BI tasks.
• Maintain and update dashboards to monitor service line performance against objectives.
• Extract, compile, and analyze data from finance and sales systems.
• Create data sources for forecasting and analysis and prepare management visuals.
• Attend meetings, take minutes, and track action items.
• Draft internal communications, presentations, and briefing documents.
• Coordinate service line projects and strategic initiatives.

Skills

Advanced Excel

Power BI

Tableau

PowerPoint

Word & Outlook

Data analysis

Executive support

Data visualization

Time management

Attention to detail

Problem-solving

Tools

Power BI

Tableau

Excel

Job description

Vialto is seeking a highly organized Assistant to support our Chief of Staff and Immigration Global leadership Team. This hands-on role blends executive support with data management, BI, and administrative coordination to drive strategic initiatives and day-to-day operations.

You will gather, analyze, and present data to inform business decisions, maintain dashboards, and ensure smooth running of the immigration leadership function. Strong Excel, Power BI, and presentation skills are essential.