Executive Support Coordinator

Walsall Housing Group; Walsall; On-site; GBP 27,000 - 29,000; Full time

Benefits offered by this job

27 days annual leave

Defined benefit pension

Health cash plan

Shopping and leisure discounts

Job summary

Walsall Housing Group is seeking an Administrative Assistant to join the Executive Support Team in Walsall. You will provide high-quality administrative support, coordinating meetings, travel and documentation to ensure the smooth operation of the team.

The role requires strong organisational and communication skills, discretion, and the ability to work both independently and with a small team. A commitment to confidentiality and data protection is essential.

Qualifications

• A good standard of education, equivalent to GCSE grade C/4 or above (Level 2).
• Previous experience in an administrative environment requiring tact, judgement and discretion.
• Strong organisational skills, with the ability to prioritise workloads and manage multiple tasks effectively.
• Excellent communication and interpersonal skills, with a professional and approachable manner.
• Confidence using Microsoft Office applications, including Word, Excel and PowerPoint.
• The ability to work flexibly, both independently and as part of a small team.
• Excellent attention to detail and a commitment to maintaining confidentiality.
• An understanding of data protection principles.
• Experience of diary management and preparing accurate meeting minutes would be advantageous but is not essential.

Responsibilities

• Provide professional and efficient administrative support to the Executive Support Team, ensuring tasks are completed accurately and on time.
• Act as an initial point of contact for colleagues, customers and external partners, handling enquiries with professionalism and discretion.
• Coordinate meetings, conferences, events, travel and accommodation arrangements.
• Prepare meeting agendas, collate reports and documentation, produce electronic meeting packs and take minutes when required.
• Support financial administration, including processing purchase orders and collating credit card expenditure information.
• Maintain accurate records, databases and electronic filing systems, ensuring information is kept up to date.
• Build effective working relationships across the organisation while maintaining high standards of confidentiality.

Skills

Organisational skills

Communication

Discretion

Data protection awareness

Diary management

Multitasking

MS Office (Word/Excel/PowerPoint)

Education

GCSE level 2 or equivalent

Tools

MS Office Suite

Job description

Walsall Housing Group is seeking an Administrative Assistant to join the Executive Support Team in Walsall. You will provide high-quality administrative support, coordinating meetings, travel and documentation to ensure the smooth operation of the team.

The role requires strong organisational and communication skills, discretion, and the ability to work both independently and with a small team. A commitment to confidentiality and data protection is essential.