Administrative Assistant

The Methodist Church in Britain; Walsall; On-site; GBP 26,000 - 32,000; Full time

Benefits offered by this job

27 days annual leave

Defined benefit pension

Health cash plan

Discounts

Competitive salary

Agile working

Job summary

whg, the Midlands housing association, is seeking a dedicated administrator for a fixed-term, full-time position within the Executive Support Team. The role supports Executive Assistants, Executive Directors and the wider leadership team, coordinating meetings and handling records.

You will prepare agendas and minutes, manage purchase orders and records, and maintain confidential information with tact and discretion.

Qualifications

• Education to GCSE grade C/4 or equivalent (Level 2).
• Previous administrative experience requiring tact, judgement and discretion.
• Understanding of data protection principles.

Responsibilities

• Provide administrative support to the Executive Support Team to ensure tasks are accurate and timely.
• Handle enquiries as first contact for colleagues, customers and external partners with discretion.
• Arrange meetings, conferences, events, travel and accommodation.

Skills

Strong organisation

Excellent communication

Discretion & confidentiality

Attention to detail

Diary management

Data protection principles

Working independently

Team collaboration

Education

GCSE grade C/4 (Level 2)

Tools

Word

Excel

PowerPoint

Job description

This fixed-term post sits in the Executive Support Team at whg, the Midlands housing association, supporting the Executive Assistants, Executive Directors and wider leadership team. The work centres on coordinating meetings and events, preparing agendas and minutes, and handling purchase orders and records. It is a 12-month full-time role of 37 hours, open to internal and external applicants, with interviews set for late November. Candidates need Level 2 education and prior administrative experience where tact and discretion matter.

What the job involves

• Give administrative support to the Executive Support Team so tasks are accurate and on time
• Handle enquiries as first contact for colleagues, customers and external partners, with discretion
• Arrange meetings, conferences, events, travel and accommodation
• Prepare agendas, collate reports and papers, build electronic meeting packs and take minutes when required
• Process purchase orders and collate credit card spending information
• Keep records, databases and electronic filing systems accurate and up to date
• Build working relationships across the organisation while maintaining confidentiality

What’s required

Qualifications

• Education to GCSE grade C/4 or equivalent (Level 2)

Experience

• Previous experience in an administrative setting requiring tact, judgement and discretion

Skills & knowledge

• Strong organisational skills, including prioritising and managing multiple tasks
• Excellent communication and interpersonal skills, with a professional and approachable manner
• Confidence using Word, Excel and PowerPoint
• Working flexibly, both independently and as part of a small team
• Excellent attention to detail and commitment to confidentiality
• Understanding of data protection principles

Nice to have

• Experience of diary management
• Experience of preparing accurate meeting minutes

What’s offered

• 27 days annual leave plus Christmas shutdown
• Defined benefit pension scheme
• Health cash plan
• Shopping and leisure discounts
• Competitive salary
• Agile working and support for work-life balance