Executive Support Coordinator

S1jobs; City of Edinburgh; Hybrid; GBP 31,000 - 37,000; Full time

Benefits offered by this job

Flexible working

Professional development

Pension & Benefits

Health & wellbeing

Job summary

CHAS is seeking an Executive Support Coordinator to provide high-quality executive, administrative and corporate support to the Director of Income Generation and Engagement. The role includes tailoring support for a visually impaired Director and assisting at events, with hybrid work from Edinburgh and occasional travel to CHAS sites.

You will join a high-performing Executive Support team, handling diary commitments, meetings and communications across the Senior Leadership Team, in a fast-paced

Qualifications

• Comprehensive experience in a similar role (PA/EA/Administrator) with strong MS Office skills.
• Ability to operate flexibly in a fast-paced environment.
• Excellent organisation, planning and prioritisation for diary commitments.
• Attention to detail with problem solving and decision-making skills.
• Excellent communication; team player with a can-do attitude.
• Experience of providing meeting support.
• Experience in charity/healthcare sectors and/or volunteers is a plus.

Responsibilities

• Provide high-quality executive support to the Director of Income Generation and Engagement.
• Manage complex diaries and scheduling for the Director.
• Coordinate meetings, travel and event support as required.
• Support access needs for a visually impaired Director and navigate accessible systems.
• Assist with communications and coordination across the Senior Leadership Team.

Skills

Executive support

Diary management

MS Office

Meeting support

Communication

Teamwork

Flexibility

Tools

MS Office

Job description

Are you a highly skilled Executive Support Coordinator looking for a role where you can make a meaningful difference every day?

We are seeking an Executive Support Coordinator to provide high quality executive, administrative and corporate support to the Director of Income Generation and Engagement. The Director’s remit includes our award-winning fundraising and communication teams. This department moves at pace and requires an individual who is skilled in balancing competing demands whilst providing a high quality and comprehensive administrative service in a busy and challenging environment. You will be supporting a Director who is visually impaired and will therefore need to provide tailored support to enable full access to their work, including helping to navigate systems that are otherwise inaccessible and providing support on occasions at events.

Please note that the Director is normally supported by a guide dog. We anticipate that a guide dog may become part of the working environment during the course of this maternity cover, so candidates should be comfortable working alongside a working dog.

You will join a high performing Executive Support team, where you will work alongside highly experienced and supportive peers and management providing executive support to the Senior Leadership Team.

This role will ideally be based in our Head Office in Edinburgh, although we would consider another central CHAS site as a base. The team works on a hybrid basis with a minimum of 2 days onsite each week. You should also expect travel to other CHAS sites as required.

About You

To be successful in this role, you will have skill and experience in the following areas:

• Comprehensive experience in a similar role, such as Personal Assistant, Executive Assistant or Administrator, including strong MS Office skills
• The ability to operate flexibly and professionally in a fast-paced environment
• Exceptional organisation, planning and prioritisation skills, with the ability to prioritise your own and others’ time and workload in order to manage the extensive demands associated with daily diary commitments
• Great attention to detail and exemplary organisational, creative problem solving and decision‑making skills
• With excellent communication skills, you will be a team player with a positive, welcoming and can‑do attitude
• Experience of providing meeting support
• Previous experience in the charity or healthcare sectors would be an advantage, as would experience of working with volunteers

About CHAS

In Scotland, three children a week die from a life‑shortening condition. CHAS provides unwavering care for children who may die young, and their whole families. Our team of staff and volunteers work across two children’s hospices, in community settings across the country, and in hospitals alongside NHS staff. We are there for families every step of the way, supporting them in life, death and beyond. Our ambition is that no‑one should face the death of their child alone.

Our Income Generation and Engagement Directorate is crucial in achieving that ambition and has big and creative plans on how to do that. It is an exciting time to join our team and this impactful role will directly contribute to the effectiveness of our leadership team.

We Offer

• Flexible Working: our teams work flexibly and in a hybrid manner with time split between at home and onsite in Edinburgh and Glasgow, with travel to other sites as required. CHAS offers flexible and family friendly working and are happy to discuss working arrangements that work for you.
• Development Opportunities: opportunity to engage in continuous structured internal and external learning.
• Professional Growth: Work as part of a high‑performing team where you will be encouraged and supported to excel and develop your skills.
• Comprehensive Benefits: Including generous annual leave and pension, access to Blue Light discounts, and health and wellbeing support.

Location: Hybrid role which will be based at our Head Office in Edinburgh alongside some home working. We would consider other central CHAS sites (Glasgow, Robin House in Balloch or Rachel House in Kinross) as a base location but regular travel to Head Office in Edinburgh will be required regardless of base location.

Salary: CHAS Enabling Care Level D: £31,140 - £36,556 per annum (pro rata)

Contract: Maternity leave cover (13 months), Full Time 35 hours per week

This post is subject to a Disclosure Scotland Level 1 check

(Note, if primary base is a hospice, this role may require a Protection of Vulnerable Groups (PVG) check)

Provisional interview date of Friday 30 October 2026