Executive Support Coordinator

Children’s Hospices Across Scotland; City of Edinburgh; Hybrid; GBP 31,000 - 37,000; Full time

Benefits offered by this job

Flexible Working

Development Opportunities

Professional Growth

Comprehensive Benefits

Job summary

Children’s Hospices Across Scotland (CHAS) is recruiting an Executive Support Coordinator to provide high-quality executive and administrative support to the Director of Income Generation and Engagement. The role involves coordinating diaries, meetings and communications in a busy environment, including tailored support for a visually impaired director and occasional event assistance.

The position is based primarily at CHAS Head Office in Edinburgh with a hybrid pattern and some travel to other

Qualifications

• Comprehensive experience in a similar role (PA/EA/Administrator) with strong MS Office skills.
• Ability to operate in a fast-paced environment and balance competing demands.
• Excellent organisation, planning and prioritisation with diary/workload management.
• Attention to detail, problem solving and decision-making abilities.
• Strong communication skills and a collaborative team approach.
• Experience providing meeting support.
• Charity/healthcare sector experience and volunteer experience is an advantage.

Responsibilities

• Provide high quality executive, administrative and corporate support to the Director of Income Generation and Engagement.
• Support a visually impaired director, including tailored accessibility assistance and event support.
• Work with a guide dog in the working environment when applicable.
• Join a high performing Executive Support team supporting the Senior Leadership Team.
• Travel to other CHAS sites as required.

Skills

Executive Support

Personal Assistant

MS Office

Diary management

Administrative coordination

Job description

Location:Edinburgh (Hybrid) Other central CHAS sites considered as base location

Salary:£31,140 - £36,556 per annum (pro rata)

Contract Type:Temporary for 13 months, Full time: 35 hours per week

Position Type:{Advertised Full Time / Part Time}

Closing Date:21/10/2026 23:59

The Vacancy

Are you a highly skilled Executive Support Coordinator looking for a role where you can make a meaningful difference every day?

We are seeking an Executive Support Coordinator to provide high quality executive, administrative and corporate support to the Director of Income Generation and Engagement. The Director's remit includes our award-winning fundraising and communication teams. This department moves at pace and requires an individual who is skilled in balancing competing demands whilst providing a high quality and comprehensive administrative service in a busy and challenging environment. You will be supporting a Director who is visually impaired and will therefore need to provide tailored support to enable full access to their work, including helping to navigate systems that are otherwise inaccessible and providing support on occasions at events.

Please note that the Director is normally supported by a guide dog. We anticipate that a guide dog may become part of the working environment during the course of this maternity cover, so candidates should be comfortable working alongside a working dog.

You will join a high performing Executive Support team, where you will work alongside highly experienced and supportive peers and management providing executive support to the Senior Leadership Team.

This role will ideally be based in our Head Office in Edinburgh, although we would consider another central CHAS site as a base. The team works on a hybrid basis with a minimum of 2 days onsite each week. You should also expect travel to other CHAS sites as required.

About You

• Comprehensive experience in a similar role, such as Personal Assistant, Executive Assistant or Administrator, including strong MS Office skills


• The ability to operate flexibly and professionally in a fast-paced environment


• Exceptional organisation, planning and prioritisation skills, with the ability to prioritise your own and others' time and workload in order to manage the extensive demands associated with daily diary commitments


• Great attention to detail and exemplary organisational, creative problem solving and decision-making skills


• With excellent communication skills, you will be a team player with a positive, welcoming and can-do attitude


• Experience of providing meeting support


• Previous experience in the charity or healthcare sectors would be an advantage, as would experience of working with volunteers

About CHAS

In Scotland, three children a week die from a life-shortening condition. CHAS provides unwavering care for children who may die young, and their whole families. Our team of staff and volunteers work across two childrens' hospices, in community settings across the country, and in hospitals alongside NHS staff. We are there for families every step of the way, supporting them in life, death and beyond. Our ambition is that no-one should face the death of their child alone.

Our Income Generation and Engagement Directorate is crucial in achieving that ambition and has big and creative plans on how to do that. It is an exciting time to join our team and this impactful role will directly contribute to the effectiveness of our leadership team.

We offer:

• Flexible Working: our teams work flexibly and in a hybrid manner with time split between at home and onsite in Edinburgh and Glasgow, with travel to other sites as required. CHAS offers flexible and family friendly working and are happy to discuss working arrangements that work for you.


• Development Opportunities: opportunity to engage in continuous structured internal and external learning.


• Professional Growth: Work as part of a high-performing team where you will be encouraged and supported to excel and develop your skills.


• Comprehensive Benefits: Including generous annual leave and pension, access to Blue Light discounts, and health and wellbeing support.