Executive & Senior Team Assistant

Global Sports Jobs Limited; Greater London; Hybrid; GBP 34,000 - 48,000; Full time

Benefits offered by this job

Flexible working arrangements

Work-life balance emphasis

Job summary

DSI, a global integrated agency, is seeking a PA and Senior Team Assistant to support the Managing Director and Senior Leadership Team from its London office. You will manage calendars, travel logistics, events, and presentation preparation, working across regions and time zones in a hybrid setup.

The role offers exposure to senior stakeholders, HR onboarding support, and opportunities to contribute to a positive office culture and internal events.

Qualifications

• Experience supporting multiple stakeholders in a fast-paced environment.
• Strong diary management skills across regions/time zones.
• Experience organising international travel and itineraries.
• High level of discretion and professionalism.
• Proactive, organised, and able to anticipate stakeholder needs.
• Confident working independently and managing competing priorities.
• Strong judgement and decision-making in complex situations.
• Calm under pressure and highly organised.
• Personable interacting with senior stakeholders and clients.
• Hands-on and willing to support across executive and office needs.
• Eager to learn, grow, and build new skills.
• Experience in a similar role, either as a Team Assistant, PA, or Office Manager.
• Computer literate with strong MS packages.
• Numeracy, literacy, and problem-solving skills.
• Ability to exercise sensitivity, tact, and diplomacy in admin support.

Responsibilities

• Provide proactive administrative and coordination support to the Managing Director, including raising purchase orders for key stakeholders where required.
• Manage diaries and meetings across regions and time zones.
• Act as a trusted point of contact, handling correspondence with professionalism and discretion.
• Organise meeting logistics, including rooms, AV/IT support, refreshments, and agendas.
• Support the preparation of meeting materials and follow up on actions where required.
• Welcome and coordinate external clients and visitors.
• Work with HR and managers to support onboarding of new joiners and to organise and book company training.
• Assist with the preparation and formatting of presentations, documents, reports, and company offsites.
• Manage email distribution lists.
• Arrange domestic and international travel, including visas where required for the Senior Management Team, create clear itineraries, and manage travel bookings and expenses efficiently.
• Support office management activities, manage office supplies, and ensure the workspace is tidy and fit for purpose.
• Assist in the planning and delivery of internal and external events and contribute to a positive working environment.

Skills

Diary management

Travel coordination

Stakeholder management

Discretion & professionalism

Event support

Microsoft Office

Tools

Microsoft Office

Job description

DSI, a global integrated agency, is seeking a PA and Senior Team Assistant to support the Managing Director and Senior Leadership Team from its London office. You will manage calendars, travel logistics, events, and presentation preparation, working across regions and time zones in a hybrid setup.

The role offers exposure to senior stakeholders, HR onboarding support, and opportunities to contribute to a positive office culture and internal events.