PA and Team Assistant

Global Sports Jobs Limited; Greater London; Hybrid; GBP 34,000 - 48,000; Full time

Benefits offered by this job

Flexible working arrangements

Work-life balance emphasis

Job summary

DSI, a global integrated agency, is seeking a PA and Senior Team Assistant to support the Managing Director and Senior Leadership Team from its London office. You will manage calendars, travel logistics, events, and presentation preparation, working across regions and time zones in a hybrid setup.

The role offers exposure to senior stakeholders, HR onboarding support, and opportunities to contribute to a positive office culture and internal events.

Qualifications

• Experience supporting multiple stakeholders in a fast-paced environment.
• Strong diary management skills across regions/time zones.
• Experience organising international travel and itineraries.
• High level of discretion and professionalism.
• Proactive, organised, and able to anticipate stakeholder needs.
• Confident working independently and managing competing priorities.
• Strong judgement and decision-making in complex situations.
• Calm under pressure and highly organised.
• Personable interacting with senior stakeholders and clients.
• Hands-on and willing to support across executive and office needs.
• Eager to learn, grow, and build new skills.
• Experience in a similar role, either as a Team Assistant, PA, or Office Manager.
• Computer literate with strong MS packages.
• Numeracy, literacy, and problem-solving skills.
• Ability to exercise sensitivity, tact, and diplomacy in admin support.

Responsibilities

• Provide proactive administrative and coordination support to the Managing Director, including raising purchase orders for key stakeholders where required.
• Manage diaries and meetings across regions and time zones.
• Act as a trusted point of contact, handling correspondence with professionalism and discretion.
• Organise meeting logistics, including rooms, AV/IT support, refreshments, and agendas.
• Support the preparation of meeting materials and follow up on actions where required.
• Welcome and coordinate external clients and visitors.
• Work with HR and managers to support onboarding of new joiners and to organise and book company training.
• Assist with the preparation and formatting of presentations, documents, reports, and company offsites.
• Manage email distribution lists.
• Arrange domestic and international travel, including visas where required for the Senior Management Team, create clear itineraries, and manage travel bookings and expenses efficiently.
• Support office management activities, manage office supplies, and ensure the workspace is tidy and fit for purpose.
• Assist in the planning and delivery of internal and external events and contribute to a positive working environment.

Skills

Diary management

Travel coordination

Stakeholder management

Discretion & professionalism

Event support

Microsoft Office

Tools

Microsoft Office

Job description

About the Role

The PA and Senior Team Assistant primarily supports the Managing Director, also assisting members of the Senior Leadership Team and wider business initiatives with high-quality administrative, organisational, and coordination support. The role acts as a trusted partner, managing diaries, travel and logistics, and supporting the smooth running of meetings, office activity, and key business events. It reports to the Managing Director and offers varied exposure across senior stakeholders, including opportunities to contribute to team culture, internal events, and presentation preparation.

Key Responsibilities

• Provide proactive administrative and coordination support to the Managing Director, including raising purchase orders for key stakeholders where required.
• Manage diaries and meetings across regions and time zones.
• Act as a trusted point of contact, handling correspondence with professionalism and discretion.
• Organise meeting logistics, including rooms, AV/IT support, refreshments, and agendas.
• Support the preparation of meeting materials and follow up on actions where required.
• Welcome and coordinate external clients and visitors.
• Work with HR and managers to support onboarding of new joiners and to organise and book company training.
• Assist with the preparation and formatting of presentations, documents, reports, and company offsites.
• Manage email distribution lists.
• Arrange domestic and international travel, including visas where required for the Senior Management Team, create clear and detailed itineraries, and manage travel bookings and expenses efficiently.
• Support office management activities, manage office supplies, and ensure the workspace is tidy and fit for purpose.
• Assist in the planning and delivery of internal and external events and contribute to creating a positive and well-organised working environment.

Required Experience & Qualifications

• Experience supporting multiple stakeholders in a fast-paced environment.
• Strong diary management skills across multiple time zones.
• Experience organising international travel and itineraries.
• High level of discretion and professionalism.
• Proactive, organised, and able to anticipate stakeholder needs.
• Confident working independently and managing competing priorities.
• Strong judgement and decision-making in complex situations.
• Calm under pressure and highly organised.
• Personable and confident interacting with senior stakeholders and clients.
• Hands-on and willing to support across both executive and office needs.
• Eager to learn, grow, and build new skills.
• Experience in a similar role, either as a Team Assistant, PA, or Office Manager.
• Computer literate, with strong knowledge of all Microsoft packages.
• High degree of numeracy, literacy, and problem-solving skills.
• Ability to exercise sensitivity, tact, and diplomacy when providing administrative support.

Workplace

• Hybrid working.

Benefits & Perks

• Open to discussing flexible working arrangements for all roles.
• Recognition of the importance of work-life balance.

The Application Process

Reasonable adjustments are available during the recruitment process for candidates with a disability or medical condition, and Dentsu is a Disability Confident scheme user.

1. Applicants who consider themselves to have a disability and meet the essential criteria for the role are guaranteed an interview.
2. Requests for reasonable adjustments during the recruitment process are handled with respect and confidentiality.

About the Company

DSI is a global integrated agency that helps brands and rights holders move at the speed of fans. For over 20 years, it has ignited fandom and innovated activation in sports and entertainment, and it has strategised, created and driven partnerships for some of the world's biggest brands and power brands in the making, with one aligned goal to make something worth noticing, engaging, liking, sharing and remembering. DSI is a global sports network comprised of MKTG Sports & Entertainment, Dentsu Sports Analytics and Dentsu Sports.