Executive Secretary to Senior Leadership

Dorset Clinical Commissioning Group; Poole; On-site; GBP 22,000 - 26,000; Full time

Job summary

Dorset Clinical Commissioning Group is seeking a competent Secretary/PA to support the Senior Leadership team with diary management, minute taking, and efficient handling of communications. The role requires strong organisation, attention to detail and the ability to work calmly in a busy NHS environment.

Responsibilities include coordinating meetings, preparing papers, handling correspondence, and ensuring timely reports and documents meet required standards.

Qualifications

• GCSE in English and Maths or equivalent.
• Vocational level 3 or equivalent experience in relevant field.

Responsibilities

• Manage electronic diaries for Senior Leadership team and administrative duties.
• Handle telephone enquiries and take appropriate action.
• Facilitate communication with management by providing messages and information.
• Coordinate directorate meetings including agendas, papers, venues and attendees.
• Produce minutes or action logs using Co-Pilot for recorded meetings.
• Prepare project related reports to standard; check documents before publication.
• Photocopying and filing of forms (payment claims, leave).
• Coordinate and monitor ordering of goods and supplies within budget.

Skills

Diary management

Minute taking

Word processing

Outlook

Verbal communication

Written communication

Attention to detail

Workload organisation

Calm in busy environments

Education

GCSE English and Maths

Vocational Level 3

Tools

Microsoft Word

Microsoft Outlook

Job description

Dorset Clinical Commissioning Group is seeking a competent Secretary/PA to support the Senior Leadership team with diary management, minute taking, and efficient handling of communications. The role requires strong organisation, attention to detail and the ability to work calmly in a busy NHS environment.

Responsibilities include coordinating meetings, preparing papers, handling correspondence, and ensuring timely reports and documents meet required standards.