Executive Property & Projects Operations Lead

OakNorth; Greater London; On-site; GBP 30,000 - 42,000; Full time

Job summary

OakNorth is seeking a highly organised, proactive administrator to support senior leaders with day-to-day property and project workflows. You’ll coordinate tasks, track costs and deadlines, and ensure nothing falls through the cracks.

In this hands-on role you’ll gain exposure to property sales, lettings and refurbishments while working closely with site managers, contractors and external partners. Strong Excel skills essential.

Qualifications

• 2–3 years’ experience in an administrative, executive support or coordination role
• Bachelor’s degree or equivalent experience
• Confident using Excel and excellent working with numbers, invoices and budgets
• Highly organised, with exceptional attention to detail
• Able to manage multiple priorities and follow tasks through to completion
• A proactive, self-starting attitude, you’re someone who takes initiative and gets things done
• Comfortable dealing with senior stakeholders, contractors, suppliers and external partners
• Strong written and verbal communication skills
• Practical, dependable and comfortable working in a fast-moving environment
• Portuguese language skills would be advantageous but are not essential

Responsibilities

• Providing day to day administrative support
• Maintaining accurate Excel trackers, records and documentation
• Tracking invoices, managing budgets, and ensuring accurate payments
• Managing meetings, appointments and ad hoc requests as required
• Assisting with the sales, lettings, and refurbishment of properties
• Handling tenant issues professionally and promptly
• Acting as a key point of contact between site managers, builders, and suppliers to ensure timely project delivery
• Keeping senior leaders updated on progress, outstanding actions and potential issues
• Taking ownership of a wide variety of ad hoc administrative and operational tasks

Skills

Excel

Attention to detail

Budgeting

Time management

Stakeholder communication

Proactive mindset

Education

Bachelor’s degree or equivalent experience

Tools

Excel

Job description

OakNorth is seeking a highly organised, proactive administrator to support senior leaders with day-to-day property and project workflows. You’ll coordinate tasks, track costs and deadlines, and ensure nothing falls through the cracks.

In this hands-on role you’ll gain exposure to property sales, lettings and refurbishments while working closely with site managers, contractors and external partners. Strong Excel skills essential.