Executive Practice Coordinator

Paragon Architecture & Construction; Turves Green; On-site; GBP 28,000 - 36,000; Full time

Job summary

Paragon Architecture & Construction is seeking a highly organised Practice & Executive Coordinator to join our Birmingham-based team. You will provide proactive executive support to the CEO and Directors, manage diaries and meetings, and maintain accurate CRM and records across the practice.

This full-time, office-based role requires ownership, multi-priority tracking and proactive follow-through to keep operations efficient.

Qualifications

• Previous experience in an administrative, coordination, executive support or similar professional role.
• Excellent organisational and time-management skills.
• Strong written and verbal communication skills.
• Confidence working directly with senior colleagues.
• Ability to proactively follow up actions and manage competing priorities.
• Strong attention to detail and accuracy.
• Experience using CRM, project management or business administration systems.
• Good working knowledge of Microsoft 365.
• Professional judgement when handling confidential and commercially sensitive information.

Responsibilities

• Providing proactive executive and administrative support to the CEO and Directors.
• Coordinating diaries, meetings, actions and priorities.
• Maintaining accurate CRM, client and business records.
• Monitoring outstanding actions.
• Supporting project and client administration.
• Liaising with clients, consultants and external organisations.
• Supporting routine finance administration.
• Coordinating with external suppliers and professional partners.
• Maintaining organised digital project and practice records.
• Supporting events, awards and wider practice activities.
• Helping improve efficient administrative systems and processes.

Skills

Administrative experience

Executive support

Organisational skills

CRM experience

Tools

CRM systems

Microsoft 365

Project management tools

Job description

Paragon Architecture & Construction is seeking a highly organised Practice & Executive Coordinator to join our Birmingham-based team. You will provide proactive executive support to the CEO and Directors, manage diaries and meetings, and maintain accurate CRM and records across the practice.

This full-time, office-based role requires ownership, multi-priority tracking and proactive follow-through to keep operations efficient.