Executive Personal Assistant to MD, Energy (Hybrid)

Morgan Sindall Infrastructure; Coventry; Hybrid; GBP 32,000 - 46,000; Full time

Benefits offered by this job

Generous holiday entitlement

Flexible working arrangements

Contributory pension scheme

Private Medical Insurance

Job summary

Morgan Sindall Infrastructure is recruiting a proactive Personal Assistant to support the Managing Director in Coventry. The role focuses on diary management, executive support and efficient coordination with governance activities and stakeholders.

You will work in a hybrid setup, liaising with the MD and senior management to ensure seamless operations, travel arrangements, board support and project coordination. A capable PA will thrive in a dynamic energy business unit.

Qualifications

• Demonstrable experience in an administration, Executive Assistant or Personal Assistant role in a pressurised environment.
• Experience of diary management and researching and booking travel and accommodation.
• Experience of successfully supporting senior management.

Responsibilities

• Provide confidential PA support to the MD and Commercial Director, including diary management.
• Prioritise actions with the MD to meet timescales and resolve issues.
• Organise meetings with staff, Board members and external customers.
• Prepare the MD for internal and external engagements with briefs and background information.
• Supervise the Administration Assistant supporting the Finance and Commercial Directors.
• Maintain organised electronic and paper files and records for the MD.
• Review reports and prepare background papers and outgoing correspondence.
• Manage multiple projects with timely follow-up and resolution.
• Coordinate travel, accommodation and engagements for the MD.
• Ensure effective board meeting administration and communications of actions.
• Support governance activities and cross‑stakeholder reporting.
• Contribute to governance and leadership aligned with the company values.

Skills

Diary management

Executive support

Discretion

Stakeholder coordination

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Morgan Sindall Infrastructure is recruiting a proactive Personal Assistant to support the Managing Director in Coventry. The role focuses on diary management, executive support and efficient coordination with governance activities and stakeholders.

You will work in a hybrid setup, liaising with the MD and senior management to ensure seamless operations, travel arrangements, board support and project coordination. A capable PA will thrive in a dynamic energy business unit.