Executive Personal Assistant

TN United Kingdom; London; On-site; GBP 30,000 - 50,000; Full time

Job summary

An established industry player is seeking a Personal Assistant to support two members of the Clean Air Leadership Team. This role involves providing comprehensive administrative support, managing complex schedules, and ensuring effective communication with stakeholders. The ideal candidate will have extensive experience in a similar environment, showcasing exceptional organizational skills and proficiency in Microsoft Office. This position offers a competitive compensation package and the opportunity to contribute to a sustainable future by supporting innovative projects aimed at improving air quality.

Benefits

Competitive compensation

Excellent pension contributions

25 days of annual leave

Bonuses

Qualifications

• Extensive administrative experience supporting multiple directors.
• Proven experience in complex diary and travel management.

Responsibilities

• Communicate on behalf of the Clean Air Directors with stakeholders.
• Assist with managing complex calendars and travel arrangements.

Skills

Administrative Support

Diary Management

Travel Management

Microsoft Word

Microsoft Outlook

Microsoft Excel

Microsoft PowerPoint

Communication Skills

Job description

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Vacancy: Personal Assistant, Supporting Two Members of the Clean Air Leadership Team

Location: UK – Royston, Hertfordshire

As a Personal Assistant, you will provide comprehensive, confidential, and professional end-to-end administrative support to two members of the Clean Air Leadership Team. You will work closely with other members of the Clean Air PA Team, under the guidance of the Executive Assistant to the Clean Air CEO.

Our Clean Air sector excels in sustainable technology. We use scientific expertise to create innovative products that reduce harmful emissions and improve air quality, helping our customers meet legislative requirements worldwide. Governments and consumers are increasingly concerned about air quality, with regulations tightening. Our sector helps meet these challenges by reducing emissions from vehicles and other sources. As a supplier of one-third of catalysts into the automotive industry globally, we contribute to creating a sustainable future.

Your responsibilities:

• Communicate directly and on behalf of the Clean Air Directors, building strong, positive relationships with internal and external stakeholders.
• Collaborate effectively with other Clean Air PAs, the wider Executive Assistants, and Admins throughout JM, supporting them as needed.
• Assist the Clean Air Directors and their teams with daily administrative duties, including managing complex calendars, expense reports, invoicing/receipting via SAP, composing correspondence, arranging travel, organizing events, and preparing meeting documents.
• Coordinate and monitor the Directors' schedules, proactively managing diary clashes and ensuring effective time management to balance calls, emails, and meetings.
• Prepare and distribute meeting documentation, supporting agendas, and producing minutes and post-meeting materials.
• Draft accurate, high-quality correspondence, reports, and presentations.
• Arrange travel bookings and visa applications, ensuring itineraries are efficient and cost-effective, and reconcile expense reports.

Requirements for the role:

• Extensive administrative experience supporting multiple directors in a similar environment.
• Proven experience in complex diary and travel management for multiple directors.
• Advanced proficiency in Microsoft Word, Outlook, Excel, and PowerPoint.
• Detail-oriented with high work standards.
• Ability to plan, organize, and deliver high-quality outputs within deadlines, working effectively within a team.
• Excellent written and verbal communication skills.
• Autonomous, confident, efficient, approachable, and able to remain calm under pressure.
• Willingness to embrace JM values and culture.

How you will be rewarded:

We offer a competitive compensation and benefits package, including bonuses, excellent pension contributions, and 25 days of annual leave (varies for shift roles and locations).

At JM, we foster an inclusive culture aligned with our values and future ambitions. We are committed to ensuring everyone can bring their full self to work and thrive. We welcome all colleagues, regardless of characteristics, experiences, or thoughts, to contribute diverse perspectives to tackle global challenges. True inclusion means valuing differences, views, and contributions, and fostering a sense of belonging at JM.