Executive Personal Assistant

Biffa; High Wycombe; On-site; GBP 30,000 - 45,000; Full time

Job summary

Biffa is seeking an Executive Personal Assistant to support its Leadership team. The role involves a variety of administrative tasks designed to maximize the efficiency of the team, such as organising diaries, managing communications, and assisting with travel arrangements. Candidates should possess experience at the Director level and strong MS Office skills, along with exemplary organisational abilities.

Qualifications

• Experience supporting at Director level required.
• Advanced IT skills in MS Office applications.
• Ability to demonstrate discretion and confidentiality.

Responsibilities

• Organising diaries and screening calls.
• Arranging travel and preparing meeting materials.
• Handling correspondence on behalf of the Director.

Skills

Attention to detail

Time management

Confidentiality

Organisational skills

Tools

MS Office

Job description

A quick look at the role

We are currently looking to recruit an Executive Personal Assistant (EPA) to support our Leadership team by providing professional secretarial and administrative support. The EPA will act as the Directors’ first point of contact with people from both inside and outside the organisation. You will provide high quality personal and administrative assistance to help make the best use of their time by dealing with secretarial and administrative tasks.

Your core responsibilities

• Organise and maintain diaries, and screen phone calls
• Deal with incoming email and post, often corresponding on behalf of the Director
• Arrange travel itineraries, visas, and accommodation
• Organise, coordinate and prepare managers for meetings
• Occasionally attend meetings to take dictation and minutes and producing documents, briefing papers, reports, and presentations.
• Process expense reports
• Meet and greet visitors at all levels of seniority both internal and external
• Help with onboarding, equipment setup, SharePoint management, and ad-hoc duties to support the team and leadership.

Our essential requirements

• Previous experience of supporting at Director level
• Advanced IT Skills in MS Office applications including Word, Powerpoint, Outlook and Excel
• Well organised with excellent attention to detail
• Able to demonstrate confidentiality and discretion at all times
• Excellent time management with the ability to prioritise

.

Biffa, changing the way people think about waste

At Biffa, we love working with waste. Whether we’re turning it into sustainable power, finding new ways to recycle it or simply keeping it off the streets, we believe every day is an opportunity to improve the lives of millions. It’s a view that’s shared by our 11,000+ people around the country, who trust us to provide them with a career that’s always rewarding, often challenging, but never dull.

Being inclusive is core to our culture at Biffa; we believe different ideas, perspectives and backgrounds are key to developing a creative and effective working environment that represents our communities and generates the best outcomes for colleagues, customers and stakeholders, which is why you’ll find us championing diversity, equity and inclusion at every turn.