Executive PA to Headteacher | HR & Admin Lead

Smile Education; Birmingham; On-site; GBP 26,000 - 38,000; Full time

Job summary

Smile Education are currently recruiting for an experienced PA to the Headteacher to join a welcoming and supportive school. This role provides essential administrative and personal assistant support to the Headteacher and Deputy Headteachers, including diary management, meeting coordination and HR administration.

The ideal candidate will have strong communication and IT skills, experience with Arbor and iTrent, and the ability to handle confidential information with discretion.

Qualifications

• Experience as a PA, senior administration or school admin role.
• Excellent written and verbal communication skills.
• Advanced IT skills and confidence using school management systems.
• Ability to manage competing priorities and handle confidential information.

Responsibilities

• Manage the Headteacher's diary and meeting schedules.
• Provide administrative support to Headteacher and Deputy Headteachers.
• Prepare agendas, papers, briefings and accurate minutes.
• Act as first point of contact for the Headteacher and handle inquiries.
• Coordinate HR processes, pre-employment checks and DBS documentation.
• Maintain personnel files and HR records, including safeguarding compliance.

Skills

Diary management

Communication skills

Organisational skills

IT skills

Team liaison

Education

GCSE English and Maths or equivalent

Tools

Arbor

iTrent

Job description

Smile Education are currently recruiting for an experienced PA to the Headteacher to join a welcoming and supportive school. This role provides essential administrative and personal assistant support to the Headteacher and Deputy Headteachers, including diary management, meeting coordination and HR administration.

The ideal candidate will have strong communication and IT skills, experience with Arbor and iTrent, and the ability to handle confidential information with discretion.