Executive PA to Division Head, Neuroscience

SONICOM; Greater London; On-site; GBP 36,000 - 48,000; Full time

Benefits offered by this job

43 days’ annual leave

Generous pension schemes

Flexible working policy from day one

On-site leisure facilities

Cycle-to-work scheme

Season ticket loan

Job summary

Imperial College London is seeking an experienced Personal Assistant to provide high-level administrative support within the Division of Neuroscience, Department of Brain Sciences. You will support the Head of Division and work with senior colleagues and professional services teams to ensure smooth divisional activity across executive support, meetings, HR administration, and finance processes.

You will coordinate complex diaries, prepare papers, minutes, and action trackers, and help deliver

Qualifications

• Substantial experience providing high-level administrative or Personal Assistant support in a busy office environment.
• Experience managing complex diaries and coordinating meetings for senior colleagues.
• Experience organising meetings and committees, including preparing papers, taking minutes and monitoring follow-up actions.
• Strong written and verbal communication skills with confidence to work with a wide range of stakeholders.
• Excellent organisational skills and the ability to manage competing priorities accurately and efficiently.
• A high level of discretion when handling confidential or sensitive information.

Responsibilities

• Provide comprehensive administrative and secretarial support to the Head of Division, acting as a first point of contact and managing a busy diary.
• Coordinate meetings and appointments, ensuring papers and information are prepared in advance.
• Organise and service meetings and committees, including agenda planning, minute-taking, action tracking and follow-up.
• Support seminars, events and visits, helping to deliver a professional and welcoming experience for internal and external stakeholders.
• Assist with HR and recruitment administration, including interview coordination, honorary and visiting researcher processes, and onboarding of new staff.
• Support financial and operational administration, including expenses, purchases and related processes.
• Maintain web content and provide administrative support to divisional staff and activities.

Skills

Diary management

High-level admin support

Meeting coordination

Written & verbal communication

Discretion & confidentiality

MS Office proficiency

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

Imperial College London is seeking an experienced Personal Assistant to provide high-level administrative support within the Division of Neuroscience, Department of Brain Sciences. You will support the Head of Division and work with senior colleagues and professional services teams to ensure smooth divisional activity across executive support, meetings, HR administration, and finance processes.

You will coordinate complex diaries, prepare papers, minutes, and action trackers, and help deliver