PA/ Admin

SONICOM; Greater London; On-site; GBP 38,000 - 52,000; Full time

Benefits offered by this job

43 days annual leave

Generous pension scheme

Flexible working from day one

On-site facilities and wellbeing

Job summary

Imperial College London is seeking an experienced Personal Assistant to provide high-level executive support to the offices of five Professors within the Division of Cancer, Department of Surgery and Cancer.

You will manage complex diaries, organise travel, draft reports and presentations, and support grant applications, seminars and educational activities across a collaborative academic environment.

Qualifications

• Proven experience in a similar role supporting senior colleagues.
• Experience working in a research, higher education, scientific or healthcare environment.
• Ability to draft correspondence and reports with accuracy.

Responsibilities

• Manage complex diaries and arrange appointments for five Professors.
• Coordinate national and international travel and itineraries.
• Draft correspondence, reports and presentations for meetings and grants.
• Process invoices and expenses; raise purchase orders as required.
• Organise seminars and visits by external speakers and support educational activities.

Skills

Diary management

Executive support

Strong communication

Numerical skills

Independent worker

Tools

MS Office

Travel planning

Job description

The Division of Cancer, in the Department of Surgery and Cancer, is seeking a highly motivated and experienced Personal Assistant to provide high-level professional executive support to the offices of five Professors.

The Professors supported are a mixture of clinical and non-clinical academics, and the work of the office follows their research: grant applications and funder deadlines, laboratory and facility purchasing, international collaborations, publications, seminars and conferences, and the staff and students behind them. The postholder will play a pivotal role in supporting the five Professors, undertaking a wide range of duties and organisational responsibilities as directed by the Divisional Manager - Cancer.

What you would be doing

The postholder will be responsible for the effective and efficient day-to-day management and organisation of the offices of the Professors and will provide administrative support. Key responsibilities will include, but are not limited to, complex diary management, arranging appointments and visits, drafting correspondence and reports, preparing presentations, making national and international travel arrangements, supporting grant applications to funder deadlines, raising purchase orders and processing invoices and expenses, organising seminars and the visits of external speakers including their travel and transport to College, and supporting undergraduate and postgraduate educational activities within the Division in conjunction with the appropriate Departmental and Divisional administrative teams.

What we are looking for

The postholder will have a proactive approach and possess exceptional organisational, prioritisation and communication skills, with the ability to use their initiative to prioritise and manage complex tasks and diary arrangements across several senior people at once. The postholder will be confident working independently and with ambiguity, as well as being a strong team player. Strong written accuracy and numerical skills are essential, as is either a working knowledge of scientific terminology or the ability to acquire it quickly.

Proven experience in a similar role, supporting senior colleagues as a personal or executive assistant, is essential, as is experience of working in a research, higher education, scientific or healthcare environment. Experience of research administration, grant applications or student administration would be an advantage.

What we can offer you

• The opportunity to continue your career at a world-leading institution and be part of our mission to use science for humanity.
• Benefit from a sector-leading salary andremunerationpackage (including43days’ annual leave and generous pension schemes).
• Access to a range of workplace benefits including a flexible working policy from dayone, generous family leave packages, on-site leisure facilities and cycle-to-work scheme.
• Interest-free season ticket loan schemes for travel.
• Be part of a diverse, inclusive and collaborative work culture with various staff networks and resources to support your personal and professional wellbeing .

Further information

This role is full-time, open-ended (35 hours per week).

This role is five days a week on-site only. The offices, laboratories and imaging facilities this post supports are on campus, and the postholder is the first point of contact for the staff, students and visitors who come to them.

Attached documents are available under links. Clicking a document link will initialize its download.

Please note that job descriptions are not exhaustive, and you may be asked to take on additional duties that align with the key responsibilities mentioned above.

We reserve the right to close the advert before the stated closing date, should we receive a high volume of applications. It is therefore advisable that you submit your application as early as possible to avoid disappointment.

About Imperial

Welcome to Imperial, a global top-ten university where scientific imagination leads to world-changing impact.

Join us and be part of something bigger. From global health to climate change, AI to business leadership, here at Imperial we navigate some of the world’s toughest challenges. Whatever your role, your contribution will have a lasting impact.

As a member of our vibrant community of 22,000 students and 8,000 staff, you’ll collaborate with passionate minds across nine London campuses and a global network.

This is your chance to help shape the future. We hope you’ll join us at Imperial College London.

Our Culture

We work towards equality of opportunity, to eliminating discrimination, and to creating an inclusive working environment for all. We encourage applications from all backgrounds, communities and industries, and are committed to employing a team that has diverse skills, experiences and abilities. You can read more about our commitment on our web pages .

Proud signatory of the Armed Forces Covenant. We welcome applications from the Armed Forces community.

Our values are at the root of everything we do, and everyone in our community is expected to demonstrate respect, collaboration, excellence, integrity, and innovation.