Executive Assistant to Five Professors – Research Admin

SONICOM; Greater London; On-site; GBP 38,000 - 52,000; Full time

Benefits offered by this job

43 days annual leave

Generous pension scheme

Flexible working from day one

On-site facilities and wellbeing

Job summary

Imperial College London is seeking an experienced Personal Assistant to provide high-level executive support to the offices of five Professors within the Division of Cancer, Department of Surgery and Cancer.

You will manage complex diaries, organise travel, draft reports and presentations, and support grant applications, seminars and educational activities across a collaborative academic environment.

Qualifications

• Proven experience in a similar role supporting senior colleagues.
• Experience working in a research, higher education, scientific or healthcare environment.
• Ability to draft correspondence and reports with accuracy.

Responsibilities

• Manage complex diaries and arrange appointments for five Professors.
• Coordinate national and international travel and itineraries.
• Draft correspondence, reports and presentations for meetings and grants.
• Process invoices and expenses; raise purchase orders as required.
• Organise seminars and visits by external speakers and support educational activities.

Skills

Diary management

Executive support

Strong communication

Numerical skills

Independent worker

Tools

MS Office

Travel planning

Job description

Imperial College London is seeking an experienced Personal Assistant to provide high-level executive support to the offices of five Professors within the Division of Cancer, Department of Surgery and Cancer.

You will manage complex diaries, organise travel, draft reports and presentations, and support grant applications, seminars and educational activities across a collaborative academic environment.