Executive PA & Team Admin Specialist

Sagacity; Greater London; On-site; GBP 32,000 - 46,000; Full time

Benefits offered by this job

Travel flexibility

Job summary

Sagacity is seeking an experienced Personal Assistant to provide comprehensive PA and administration support to the management team in Greater London. You will be a proactive, self-motivated professional with a minimum of 3+ years PA background and strong organisational skills.

Responsibilities include diary management, travel arrangements, drafting correspondence, preparing board packs, and supporting events, with occasional NDA proofreading support for the legal team and interdepartmental

Qualifications

• Minimum 3+ years PA background.
• Experience providing PA and admin support to management teams.

Responsibilities

• Manage comprehensive diary for senior staff and prioritise conflicting schedules.
• Organise business travel and hotels.
• Draft correspondence; liaise with internal and external contacts including senior stakeholders.
• Prepare KPI monthly packs and board-related materials as needed.
• Set up meetings, arrange refreshments, catering and room bookings.
• Conduct research ahead of meetings.
• Greet clients and visitors; register weekly guests with reception and security.
• Support internal events (Summer/Christmas) and lead smaller events when required.
• Arrange team events and dining for internal/external events.
• Process expenses and timesheets; initial checks before sign-off.
• Support legal team with NDA proofreading and ad-hoc projects.
• Create presentations, documents and reports with light editing.
• Handle incoming post and deliveries; provide holiday/sickness cover for three partners.
• Support onboarding of new starters with office/admin setup.

Skills

Diary management

Stakeholder liaison

Communication

Planning & prioritisation

Time management

Tools

MS Office

Job description

Sagacity is seeking an experienced Personal Assistant to provide comprehensive PA and administration support to the management team in Greater London. You will be a proactive, self-motivated professional with a minimum of 3+ years PA background and strong organisational skills.

Responsibilities include diary management, travel arrangements, drafting correspondence, preparing board packs, and supporting events, with occasional NDA proofreading support for the legal team and interdepartmental