Executive PA & Card Access Coordinator

University of Cambridge; Cambridge; On-site; GBP 26,000 - 36,000; Full time

Job summary

University of Cambridge is seeking a well-organised administrator to support a small panel of 5 Professors and their research groups. You will manage the Department's Mifare Card Entry System, handle diary management and coordinate visits, seminars and meetings with international participants.

The role requires excellent communication, accuracy and confidentiality, with the ability to work independently and as part of a small team.

Qualifications

• Experience supporting a small team or panel
• Excellent IT skills including MS Office and Teams
• Familiarity with a Mifare Card Entry System is desirable
• Strong organisational and communication abilities

Responsibilities

• Managing the card access system and diary management
• Coordination of schedules and visits, seminars and lectures
• Organising meetings with internal and external participants
• Taking minutes and liaising with department, university and external bodies
• Arranging travel and accommodation and supporting recruitment/financial tasks

Skills

Diary management

Attention to detail

Communication

Teamwork

Education

A level standard or equivalent

Tools

Microsoft Office

Microsoft Teams

iOS software

Website maintenance

Mifare Card Entry System

Job description

University of Cambridge is seeking a well-organised administrator to support a small panel of 5 Professors and their research groups. You will manage the Department's Mifare Card Entry System, handle diary management and coordinate visits, seminars and meetings with international participants.

The role requires excellent communication, accuracy and confidentiality, with the ability to work independently and as part of a small team.