Personal Assistant / Secretary (Internal Applicants only)(Secondment)

University of Cambridge; Cambridge; On-site; GBP 26,000 - 36,000; Full time

Job summary

University of Cambridge is seeking a well-organised administrator to support a small panel of 5 Professors and their research groups. You will manage the Department's Mifare Card Entry System, handle diary management and coordinate visits, seminars and meetings with international participants.

The role requires excellent communication, accuracy and confidentiality, with the ability to work independently and as part of a small team.

Qualifications

• Experience supporting a small team or panel
• Excellent IT skills including MS Office and Teams
• Familiarity with a Mifare Card Entry System is desirable
• Strong organisational and communication abilities

Responsibilities

• Managing the card access system and diary management
• Coordination of schedules and visits, seminars and lectures
• Organising meetings with internal and external participants
• Taking minutes and liaising with department, university and external bodies
• Arranging travel and accommodation and supporting recruitment/financial tasks

Skills

Diary management

Attention to detail

Communication

Teamwork

Education

A level standard or equivalent

Tools

Microsoft Office

Microsoft Teams

iOS software

Website maintenance

Mifare Card Entry System

Job description

Fixed-term: 31 August 2027

We are looking for a well-organised person to provide comprehensive administrative support to small panel of 5 Professors and to their respective research groups when required. In addition, the role holder will be the principal manager of the Department's Mifare Card Entry System.

The successful applicant will have excellent communication and interpersonal skills and will demonstrate a high level of accuracy and attention to detail. The role holder will be able to prioritise and manage their own workload, sometimes against competing deadlines, and possess a high level of patience, tact, discretion, and confidentiality. They will be required to work both independently, acting on their own initiative, as well as part of a small support team. An aptitude for team working and excellent communication is crucial.

Duties will include managing the card access system:

• diary management
• coordination of schedules
• organising visits, seminars and lectures
• arranging meetings both internally and externally with international participants
• minute taking
• liaising with members of the Department, University and external organisations
• arranging travel and accommodation
• recruitment and possibly financial management

Ideally educated to A level standard or equivalent, the successful candidate will possess excellent IT skills including extensive knowledge of iOS software, website maintenance and Microsoft Office applications (Outlook, Word, Excel and PowerPoint). A familiarity with Microsoft Teams is also essential, as is experience of managing a Mifare Card Entry System.

For informal queries please contact Emma Graham ([e-mail]).

The Department holds an Athena SWAN silver award for women in Science, Technology, Engineering, Mathematics, and Medicine.

The University actively supports equality, diversity and inclusion and encourages applications from all sections of society.

The University has a responsibility to ensure that all employees are eligible to live and work in the UK.