Executive PA

Booths; Preston; On-site; GBP 20,000 - 32,000; Part time

Benefits offered by this job

Discount card

Café/Lunchtime discount

Grocery discounts

Pension

Wellbeing support

Shop discounts

Job summary

Booths Central Office, Preston, is seeking a Board and Executive Assistant to provide proactive, confidential support to our Board and Executive Committee. This pivotal role ensures governance processes run smoothly, with calendar coordination, meeting management and discreet handling of sensitive information.

You will coordinate board meetings, prepare agendas and packs, take minutes, manage diaries, travel and events, and support governance across the business.

Qualifications

• Significant previous experience supporting Board-level leaders.
• Proven experience preparing Board papers, agendas and minutes.
• Excellent organisational and diary management skills.
• Strong written communication and attention to detail.
• The ability to manage multiple priorities and work independently.
• Advanced Microsoft 365 skills.
• Exceptional stakeholder management skills.
• Sound judgement, discretion and integrity.

Responsibilities

• Coordinating Board and Executive meetings throughout the year
• Preparing agendas, Board packs and meeting documentation
• Taking accurate minutes and maintaining action logs
• Managing Executive diaries and scheduling meetings
• Supporting governance and administration processes
• Coordinating travel, events and senior stakeholder meetings
• Building effective relationships with Board members, Executives and external partners
• Managing highly confidential information with professionalism and discretion
• Providing administrative and project support across a range of business activities

Skills

Board support

Board papers

Diary management

Written communication

Multitasking

Microsoft 365

Stakeholder management

Discretion & integrity

Tools

Microsoft 365

Job description

Board and Executive Assistant

Location: Booths Central Office, Longridge Road, Preston, PR25BX

Hours: 25 hours per week

ContractType: Permanent

Closing date: 30/11/26

At Booths, we believe great businesses are built on great people. We are looking for an experienced and highly professional Board and Executive Assistant to provide exceptional support to our Board and Executive Committee.

This is a pivotal role that sits at the heart of the business, helping to ensure the smooth running of our governance processes, Executive meetings and key business activities. Working closely with senior leaders, you will be a trusted partner who can manage competing priorities, handle sensitive information with complete discretion and deliver consistently high standards of support.

About the Role

As Executive Assistant, you will provide proactive, organised and confidential support to the Board and Executive Committee, ensuring meetings, communications and governance activities are coordinated effectively.

Key responsibilities will include:

• Coordinating Board and Executive meetings throughout the year
• Preparing agendas, Board packs and meeting documentation
• Taking accurate minutes and maintaining action logs
• Managing Executive diaries and scheduling meetings
• Supporting governance and administration processes
• Coordinating travel, events and senior stakeholder meetings
• Building effective relationships with Board members, Executives and external partners
• Managing highly confidential information with professionalism and discretion
• Providing administrative and project support across a range of business activities

About You

We are looking for someone with

• Significant previous experience supporting Board-level leaders
• Proven experience preparing Board papers, agendas and minutes
• Excellent organisational and diary management skills
• Strong written communication and attention to detail
• The ability to manage multiple priorities and work independently
• Advanced Microsoft 365 skills
• Exceptional stakeholder management skills
• Sound judgement, discretion and integrity

Most importantly, you will understand the importance of confidentiality. You will be trusted with commercially sensitive information, Board discussions, strategic plans and people-related matters, and will demonstrate absolute professionalism in how you manage this information.

About

At Booths, you’re more than an employee, you’re part of the family. We’ve been family-run since 1847, and that spirit runs through everything we do. When you join our team, you’ll feel supported, valued, and inspired to be your best.

We believe in three things: People, Product, and Place. That means looking after each other, championing great food and drink, and creating welcoming stores where our customers and colleagues feel at home.

Working for us has great rewards:

• Discount card, 25% off Café, lunchtime and Hot Counter, 20% off Meat, Fish, Fruit and Vegetables, 10% off Licensed,15% off everything else
• Shopping discounts with my Booths benefits
• Wellbeing support
• Pension

Job description: Executive PA