Executive Assistant

Greeneking; Burton upon Trent; On-site; GBP 40,000 - 65,000; Full time

Benefits offered by this job

Competitive salary and pension

Career development and training

Discounts across Greene King brands

Discounts at Greene King Inns

Employee Assistance Programme

Employee referral scheme

Wagestream platform

Discounts on retail, travel and more

Job summary

Greene King is seeking an experienced Executive Assistant to partner with a member of our Executive Team, driving priorities and ensuring momentum across the business. You will manage complex stakeholder relationships, prepare board papers, coordinate governance activities and line manage a Team Assistant to support the wider leadership group.

Working closely with senior leaders, you’ll enable effective decision-making, create strong cross-functional collaboration and act as a trusted ambassador

Qualifications

• Significant experience supporting senior executives or board-level leaders in a complex organisation.
• Excellent stakeholder management skills with the confidence to influence at senior levels.
• Strong strategic planning and prioritisation capabilities.
• Proven ability to manage multiple competing priorities and deliver in a fast-paced environment.
• Exceptional organisational skills and attention to detail.
• Outstanding written and verbal communication skills, with experience preparing executive-level materials.
• Strong problem-solving abilities with a proactive and solutions-focused approach.
• Sound judgement, discretion and experience handling confidential information.
• Experience managing projects, actions and governance activities from initiation through to completion.
• Previous people management or coaching experience would be advantageous.

Responsibilities

• Partner closely with an Executive team to manage priorities, actions and business outcomes.
• Drive progression of key strategic initiatives, ensuring actions are tracked and delivered against agreed timelines.
• Anticipate challenges, identify risks and proactively resolve issues before they escalate.
• Maintain visibility of strategic projects, surfacing blockers and driving momentum across multiple workstreams.
• Build and maintain trusted relationships with senior internal and external stakeholders.
• Take ownership of projects and initiatives within the Executive Board member's area of responsibility.
• Prepare high-quality board and committee papers, presentations, briefings and executive communications.
• Support end-to-end governance processes, including agendas, actions, deadlines and meeting preparation.
• Manage requests and communications on behalf of the Executive Board member, ensuring priorities are effectively coordinated.
• Create strong cross-functional relationships to bring together the right people and drive business activity forward.
• Line manage and develop a Team Assistant, ensuring effective support is provided across the wider leadership team.
• Manage complex diaries, travel arrangements and logistics in a way that maximises executive effectiveness.
• Ensure meetings are well prepared, outcome-focused and aligned to business priorities.
• Act as a professional ambassador for the Executive Board member across the business.
• Coordinate complex communication flows between Executive Board members, Leadership Group members and external stakeholders.
• Champion efficient, coordinated and technology-enabled ways of working.
• Collaborate closely with the Executive Assistant and support network to promote best practice, consistency and continuous improvement across the business.

Skills

Senior executives support

Stakeholder management

Strategic planning

Governance

Line management

Diary management

Executive communications

Problem solving

Job description

We're looking for an experienced Executive Assistant to become a trusted strategic partner to a member of our Executive Team. You'll play a pivotal part in driving business priorities forward, managing complex stakeholder relationships and ensuring strategic initiatives maintain momentum across the business.

Working closely with Executive members, senior leaders, fellow Executive Assistants and support teams, you'll act as an extension of the executive, enabling effective decision-making, driving accountability and helping deliver successful business outcomes. You'll also line manage a Team Assistant, supporting the wider function to operate efficiently and effectively.

• Partner closely with an Executive team to manage priorities, actions and business outcomes
• Drive progression of key strategic initiatives, ensuring actions are tracked and delivered against agreed timelines
• Anticipate challenges, identify risks and proactively resolve issues before they escal
• Maintain visibility of strategic projects, surfacing blockers and driving momentum across multiple workstreams
• Build and maintain trusted relationships with senior internal and external stakeholders
• Take ownership of projects and initiatives within the Executive Board member's area of responsibility
• Prepare high-quality board and committee papers, presentations, briefings and executive communications
• Support end-to-end governance processes, including agendas, actions, deadlines and meeting preparation
• Manage requests and communications on behalf of the Executive Board member, ensuring priorities are effectively coordinated
• Create strong cross-functional relationships to bring together the right people and drive business activity forward
• Line manage and develop a Team Assistant, ensuring effective support is provided across the wider leadership team
• Manage complex diaries, travel arrangements and logistics in a way that maximises executive effectiveness
• Ensure meetings are well prepared, outcome-focused and aligned to business priorities
• Act as a professional ambassador for the Executive Board member across the business
• Coordinate complex communication flows between Executive Board members, Leadership Group members and external stakeholders
• Champion efficient, coordinated and technology-enabled ways of working
• Collaborate closely with the Executive Assistant and support network to promote best practice, consistency and continuous improvement across the business

What you'll bring

• Significant experience supporting senior executives or board-level leaders in a complex organisation
• Excellent stakeholder management skills with the confidence to influence at senior levels
• Strong strategic planning and prioritisation capabilities
• Proven ability to manage multiple competing priorities and deliver in a fast-paced environment
• Exceptional organisational skills and attention to detail
• Outstanding written and verbal communication skills, with experience preparing executive-level materials
• Strong problem-solving abilities with a proactive and solutions-focused approach
• Sound judgement, discretion and experience handling confidential information
• Experience managing projects, actions and governance activities from initiation through to completion
• Previous people management or coaching experience would be advantageous

We're all about rewarding our team's hard work, that's why...

• Competitive salary and pension contribution
• Career development, apprenticeships and accredited training opportunities
• 33% discount across Greene King brands for you and 15% for your loved ones
• 50% discount for you and 25% for your loved ones at Greene King Inns
• Access to our Employee Assistance Programme for you and your family
• £1,500 employee referral scheme
• Wagestream financial wellbeing platform
• Retail, travel and leisure discounts through our benefits platform