Executive PA

TN United Kingdom; Brighton; Hybrid; GBP 80,000 - 100,000; Full time

Job summary

An established industry player is seeking an Executive Personal Assistant in Brighton for a 6-month temporary contract. This role involves supporting the Executive Assistant to the Director by managing diaries, handling correspondence, and coordinating meetings. The ideal candidate will possess strong organisational and communication skills, with a proven background in PA/EA roles. The position offers a flexible work environment, allowing for hybrid working arrangements. If you are immediately available or have a short notice period, this could be the perfect opportunity to make a significant impact in a dynamic team.

Qualifications

• Previous PA/EA experience is essential.
• Strong knowledge of SharePoint and diary management.

Responsibilities

• Manage diaries for the EA and Director, supporting task prioritisation.
• Act as the first point of contact for enquiries and issues.

Skills

Diary Management

Minute-Taking

SharePoint

Written Communication

Verbal Communication

Organisational Skills

Planning Skills

Prioritisation Skills

Job description

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An estate agency is looking for an Executive Personal Assistant based in Brighton to work alongside the Executive Assistant to the Director on a 6-month temporary contract. The role is ideally to start on the 24th of April and will end at the conclusion of October.

Your new role

You will provide support and work alongside the Executive Assistant to the Director. Your responsibilities include managing diaries for both the EA and Director, supporting prioritisation of daily tasks, managing email inboxes and correspondence, and highlighting priority emails. You will act as the first point of contact, ensuring all enquiries and issues are addressed promptly and efficiently. Building strong working relationships will be essential, as you will be the go-to person for process and procedure inquiries. Additionally, you will handle travel and accommodation bookings in line with budget requirements, take meeting minutes, coordinate and schedule meetings, manage agendas, and assist in the coordination of external events.

What you'll need to succeed

You should have previous experience with diary management, minute-taking, and a strong knowledge of SharePoint. Excellent written and verbal communication skills are essential, along with the ability to liaise confidently with senior staff. Strong organisational, planning, and prioritisation skills are required. You must have previous PA/EA experience and be prepared to discuss this in your interview. You should be immediately available or on a short notice period of up to one week.

What you'll get in return

This is a 6-month temporary contract paying £ per hour (premium rate). The role is 35 hours per week, Monday to Friday, from 9 am to 5 pm, with flexibility on start and finish times. The position offers hybrid working, with two days a week in the office.