Executive Assistant

Great British Energy Group; Birmingham; Hybrid; GBP 37,000 - 59,000; Full time

Job summary

The Government Property Agency is recruiting four Executive Officers on a six-month, hybrid basis. You will manage three diaries, coordinate meetings, triage inboxes and use AI/collaboration tools to drive efficient workflows for Deputy Directors.

Essentials include digital proficiency, ability to work in a fast-paced environment, discretion, and strong organisational skills. CTC/SC clearance is essential; UK-only roles are preferred with flexibility for travel across major cities.

Qualifications

• Essential: Digitally proficient and able to manage three diaries in a fast-paced environment.
• Experience coordinating internal and external meetings and travel arrangements.
• Strong organisational skills and ability to prioritise competing demands.
• Discreet and confidential handling of information and documents.
• Ability to build effective relationships with colleagues at all levels.
• Experience using AI/collaboration tools to streamline workflows.
• Desirable: Security clearance (CTC/SC/DV) and Business Administrator L3.

Responsibilities

• Manage three distinct diaries and prioritise requests.
• Coordinate internal and external meetings and book rooms.
• Triage inboxes, filter information and highlight urgent actions.
• Use AI/collaboration tools to facilitate clear communication across units.
• Serve as first point of contact with internal and external stakeholders.
• Arrange visits and travel to maximise opportunities with key stakeholders.
• Maintain admin systems, including expenses and purchase orders.
• Maintain gifts and hospitality register as required.

Skills

Diary management

Meeting coordination

Time management

Discretion & confidentiality

Teamwork

Decision making

Relationship building

Education

Business Administrator - Level 3

Tools

AI tools

Collaboration tools

Job description

On behalf of the Government Property Agency, we are looking for 4x Executive Officers for a 6 month contract working on a Hybrid basis (3 days per week in Birmingham, Bristol, Leeds, Manchester, Nottingham, Norwich, Cardiff or London and remaining WFH)The Government Property Agency is an Executive Agency of the cabinet office. It is changing the way the Civil Service works and is at the forefront of Government's transformation agenda; reshaping the relationship civil servants have with their place of work. The Agency is central to the delivery of key Government policies including moving 22,000 Civil Service roles out of London by 2030 and tackling climate change by contributing to the Net Zero agenda. To do this we are delivering a major change programme across the UK and consolidating our portfolio in order to save £1.4 Bn over 10 years.Beyond the bricks and mortar, the GPA is about providing great workplaces for our people.This is an ambitious and exciting task, for which we need innovative people, with strong commercial acumen, who are passionate about visualising and implementing customer needs.About the role:We are looking for a digitally fluent and authoritative Executive Officer who thrives in a fast-paced environment. You will be a confident decision-maker, capable of taking charge of three distinct diaries and using the latest AI and collaboration tools to drive efficiency across your Deputy Directors' portfolios.The main duties and responsibilities of the Executive Officer would be to:* Management of three distinct diaries, managing conflicting demands and prioritising requests* Coordination of internal and external meetings and associated administration including booking rooms.* Monitor and triage inboxes filtering information and highlighting urgent actions.* Utilise all available collaboration/AI tools to ensure seamless information exchange, joining up business units and facilitating rapid, clear communication throughout the organisation* Act as the first point of contact with both internal and external contacts.* Build effective relationships with other EA’s to facilitate the smooth flow of work.* Arrange visits, including travel and ensuring opportunities are maximised to best effect including identifying meetings with key stakeholders as appropriate.* Manage admin systems including expense processing and raising purchase orders.* Maintain a gifts and hospitality register on behalf of the DD ensuring this feeds into the GPA register.PLEASE NOTE: CTC/SC Clearance is an essential requirement for this role, as a minimum you must be willing & eligible to undergo checks. Please note, due to the exceptional requirements of this position (short-term nature of this role and speed at which we require a postholder in situ) preference may be given to candidates who meet all of the essential criteria and hold active security clearance.Essential:* Digitally proficient* Experience of working in a fast paced environment, including experience of diary management and meeting organisation.* Exceptional time management and organisational skills;* Demonstration of working well as part of a team;* Experience of following processes and operating firmly within a discreet and confidential manner.* The individual needs to be confident in taking charge of situations, people and decisions, communicating confidently and giving direction while prioritising and managing a heavy workload.* Ability to work confidently and efficiently with staff at all levels.Desirable:* Business Administrator - L3* Active CTC/SC/DV ClearancePlease be aware that this role can only be worked within the UK and not Overseas.DE&I CommitmentGPA guarantees to interview all candidates who have a disability and who meet all the essential criteria for the vacancy. In cases where we have a high volume of candidates who have a disability who meet all the essential criteria, we will interview the best candidates from within that group. This scheme encourages candidates with a disability and/or neurodivergence to apply. In exceptional circumstances, we may also need to apply the desirable criteria in our shortlisting process which may include holding active security clearance.Armed Forces CovenantThe Government Property Agency guarantees to interviewveterans or spouses / partners of military personnel who meet all the essential criteria for the vacancy. In cases where we have a high volume of ex-military candidates / military spouses or partners, who meet all of the essential criteria, wewill interview the best candidates from within that group. In exceptional circumstances, we may also need to apply the desirable criteria in our shortlisting process which may include holding active security clearance.In applying for this role, you acknowledge the following \"this role falls in scope of the Off Payroll Working in the Public Sector legislation. Any rates of payment quoted will reflect the gross rate per day for the assignment and will be subject to appropriate taxes and statutory costs. As such the payment to the intermediary and your income resulting from this contract will be different\".