Executive Office & Operations Manager

Trinity Commercial; England; On-site; GBP 35,000 - 52,000; Full time

Job summary

Trinity Commercial is seeking an experienced and organised Office Manager/PA to ensure the smooth running of a busy office and provide essential business support across operations, projects, service, finance and senior management.

The role offers variety and ownership, with responsibilities spanning administration, compliance, recruitment, invoicing, reporting and helping shape improvements for a growing business.

Qualifications

• Experience as Office Manager or similar role.
• Strong organisational and multitasking abilities.
• Experience in facilities, construction, or engineering environment advantageous.
• Proactive, professional with ability to work independently.

Responsibilities

• Manage day-to-day office operations, facilities and administration.
• Oversee processes and guide administrative staff.
• Maintain policies, records and document-control systems.
• Coordinate recruitment, onboarding and new-starter admin.
• Maintain employee records, training and qualifications.
• Manage compliance accreditations and renewals (ISO, SafeContractor, prequalification).
• Coordinate information for portals and tenders; prepare audits.
• Maintain health, safety records and environmental compliance.
• Assist with invoicing, finance admin and purchasing.
• Prepare management reports and KPI data.
• Support Managing Director and senior management.
• Identify efficiency improvements and support business planning.
• Ensure confidentiality of sensitive information.
• Assist with general business and admin across the organisation.

Skills

Organisational skills

Attention to detail

Facilities management

Independent working

Job description

Trinity Commercial is seeking an experienced and organised Office Manager/PA to ensure the smooth running of a busy office and provide essential business support across operations, projects, service, finance and senior management.

The role offers variety and ownership, with responsibilities spanning administration, compliance, recruitment, invoicing, reporting and helping shape improvements for a growing business.