Executive Assistant & Office Coordinator

index; Liverpool; On-site; GBP 26,000 - 32,000; Full time

Job summary

Index Launch Capital is seeking an organised and proactive Office Assistant/Executive Support candidate to help manage diaries, coordinate activity across ten brands, and ensure smooth day-to-day operations in a fast-moving entrepreneurial environment.

You will support partners, founders and the portfolio with administrative tasks, meeting planning and onboarding, while maintaining professional office standards.

Qualifications

• Two years of professional workplace experience.
• Experience in administration, office support, coordination or similar role.
• Strong written and verbal communication skills.
• Confidence using calendars, spreadsheets, presentations and shared documents.
• Good working knowledge of Microsoft Office or Google Workspace.
• Strong time-management and problem-solving skills.

Responsibilities

• Manage diaries, appointments and meeting schedules for the partners.
• Arrange travel, accommodation and itineraries when required.
• Organise meetings and prepare agendas and relevant documents.
• Take clear meeting notes and maintain action lists.
• Follow up with colleagues to ensure agreed actions are completed.
• Help organise portfolio reviews, planning sessions and company updates.

Skills

Strong communication

MS Office / Google Workspace

Time management

Problem solving

Calendar / schedules

Support senior colleagues

Tools

Microsoft Office

Google Workspace

Job description

Index Launch Capital is seeking an organised and proactive Office Assistant/Executive Support candidate to help manage diaries, coordinate activity across ten brands, and ensure smooth day-to-day operations in a fast-moving entrepreneurial environment.

You will support partners, founders and the portfolio with administrative tasks, meeting planning and onboarding, while maintaining professional office standards.