Executive Coordinator

JR United Kingdom; London; On-site; GBP 35,000 - 50,000; Full time

Job summary

A leading company in the cultural heritage sector seeks an Executive Coordinator to support the Executive Director. This role involves managing executive tasks, fostering relationships, overseeing office management, and driving special projects. Candidates should have significant executive experience and excellent organizational skills, contributing to advancing the company's mission from the UK.

Benefits

Matched employer pension: 5% of basic salary

Annual leave: 28 days (excl. bank holidays)

Engaging work environment with active community events

Qualifications

• Minimum 5 years in executive management support or related roles.
• Experience in project coordination and change management.
• Strong interpersonal skills for diverse teams.

Responsibilities

• Provide executive support, managing the Executive Director's tasks.
• Assist with stakeholder engagement and relationship management.
• Coordinate team planning and ensure operational objectives are met.

Skills

Communication

Relationship Management

Project Coordination

Problem Solving

IT Skills

Tools

Microsoft Office

CRM Systems

Virtual Meeting Software

Job description

Social network you want to login/join with:

Application Deadline: Friday 27th June at 12pm (BST)

As an Executive Co-ordinator, you will support the Executive Director by ensuring systems, resources, and capacity are in place to achieve ambitious goals. This central role within a small, dedicated team involves collaborative oversight, coordination, and support across all activities, as well as close liaising with colleagues at WMF headquarters and worldwide.

You will be a highly organized, execution-focused, and experienced professional with problem-solving skills, initiative, and the ability to prioritize among competing demands. As a key member of the WMF Britain team, you will significantly contribute to advancing WMF's mission in and from the UK.

This role offers the opportunity to work with a global team committed to preserving the world's diverse cultural heritage to the highest international standards—working across the world with those who bring places to life, embracing the past to create a more resilient and inclusive society.

Key Responsibilities

• Executive support: Serve as the primary contact for the Executive Director, managing daily tasks, proactively handling the diary, and assisting with planning.
• Relationship management and engagement: Support stakeholder and partnership development through research, preparing relevant materials, follow-up management, and CRM data entry.
• Team planning and coordination: Collaborate with the WMF Britain team to ensure proper resourcing and coordinated efforts to meet operational goals.
• Internal communication: Manage communication with the Chair, trustees (including minute-taking), WMF head office in New York, and affiliate offices.
• Office management: Maintain efficient administrative systems, record-keeping, and access to resources from head office, liaising with accountants and IT teams as needed.
• Systems and processes: Monitor and improve working practices, systems, and processes, and implement changes.
• Special projects: Lead and advance special initiatives assigned by the Executive Director, translating strategic opportunities into actionable plans.

Qualifications

• At least 5 years of experience in executive management support or related roles.
• Strong execution skills with experience in managing administrative and organizational functions.
• Project coordination and management experience, capable of leading change initiatives.
• Proficiency in Microsoft Office, virtual meeting software, and CRM systems.
• Excellent oral and written communication skills.
• Strong interpersonal skills for building relationships across various levels and stakeholders.
• Flexible, positive, and creative attitude.
• Interest and awareness of cultural heritage.
• Willingness to work outside normal hours and travel as needed.

Candidates must have the right to work in the United Kingdom.

How to Apply

Please submit a cover letter and CV to [email address] before 12pm on Friday, 27 June 2025.

Interviews are expected to be held during the week commencing 7 July.

What We Offer

• Matched employer pension: 5% of basic salary
• Annual leave: 28 days (excluding bank holidays and office closure between Christmas and New Year)
• An engaging work environment with regular interactions with projects, partners, and the WMF community through site visits and events.