Executive Coordinator

dnata Catering UK; Hounslow; On-site; GBP 30,000 - 40,000; Full time

Job summary

dnata Catering UK seeks an Executive Coordinator in Hounslow to support senior executives by managing schedules, communications, and operations. Responsibilities include organizing meetings, handling travel coordination, and maintaining relationships with stakeholders. Ideal candidates will have proven support experience and good organizational skills.

Qualifications

• Proven experience in a support or PA role.
• Experience in diary management and travel coordination.
• Discretion and confidentiality required.

Responsibilities

• Manage executives' schedules and communications.
• Organize meetings and prepare reports.
• Coordinate travel arrangements.

Skills

Diary Management

Travel Coordination

Good Communication Skills

Organizational Skills

Tools

Microsoft Office Suite

Job description

Direct message the job poster from dnata Catering UK

dnata Catering UK is the world’s largest inflight caterer. Now spanning more than 60 global locations, we continue to invest in growing our business through technology, new facilities and acquisitions. We’re growing where our customers want us to.

We are currently seeking a Executive Coordinator to join our team in Heston who will support our Executive Assistant due to growing workload and responsibility. As the executive coordinator you will provide high-level administrative support to the senior executives, helping to manage their schedules, communications, and day-to-day operations. The role ensures that executives can focus on strategic priorities by handling tasks such as organising meetings, preparing reports, coordinating travel, and serving as a key point of contact both internally and externally. The executive coordinator plays a vital role in keeping operations organised, efficient, and aligned with leadership goals.

Some of the key responsibilities within this role will be;

• Office suppliers: Keep on top of orders for kitchen supplies and stationary.
• Onboarding: equipment requests, new user requests, inductions and organizing tours.
• Stakeholder Management: Support Directors with diary management and travel. Point of contact for their team.
• Travel: Management of accounts and setup including approvals, changes made to approval lines, issues and queries from travellers. Ensuring that costs are tracked and monitored.
• Diary Management: Meeting room management and booking meeting rooms offsite. Including creation of agendas and distributing ahead of meetings.
• Credit card expense reports for directors.
• Relationships: Build relationships with teams across the business and maintain strong relationships with key stakeholders.
• Financial: Create POs and work with finance team to keep track of payments being made in a timely manner. Also monitoring credit card expense reports for directors.

This list is not exhaustive, accountabilities may vary dependant on locality or role complexity and may include any other duties considered reasonable by the line manager.

What do we need from you to be successful in this role?

• Proven experience in a support or PA role
• Demonstrate experience within diary Management, travel coordination and meeting support.
• Proven experience of dealing with senior leaders and various stakeholders
• Complete understanding of the need for discretion and confidentiality
• Experience with using Microsoft office suit applications i.e. outlook, word and excel
• Good communication skills – both written and verbal and active listening
• Adaptability to last minute changes and challenges
• Good organizational skills

If you believe your skills and experience align with what we're looking for, we encourage you to apply — we’d love to hear from you!

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Food and Beverage Services and Airlines and Aviation

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