Executive Coordinator

JR United Kingdom; City Of London; On-site; GBP 40,000 - 45,000; Full time

Job summary

A leading non-profit organization seeks an Executive Coordinator in London. This role supports the Executive Director and involves managing office systems, team coordination, and stakeholder engagement to advance cultural heritage initiatives. Competitive salary and benefits offered.

Benefits

Pension matched by employer (5%)

28 days annual leave

Flexible working

Engaging work environment with site visits and events

Qualifications

• Minimum 5 years experience in executive management support.
• Strong execution skills and project management experience.
• Excellent oral and written communication abilities.

Responsibilities

• Provide day-to-day support to the Executive Director.
• Manage communication with the board and trustees.
• Ensure efficient office administrative systems are in place.

Skills

Execution skills

Project coordination

Communication skills

Interpersonal skills

Tools

Microsoft Office

CRM systems

Virtual meeting software

Job description

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Executive Coordinator, london (city of london)

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Client:

World Monuments Fund

Location:

london (city of london), United Kingdom

Job Category:

Other

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EU work permit required:

Yes

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Job Views:

3

Posted:

16.06.2025

Expiry Date:

31.07.2025

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Job Description:

WMF Britain

Position Title:Executive Coordinator

Location:London, United Kingdom

Classification:Full Time, Permanent

Reports to:Executive Director

Salary:£40,000-45,000

Application Deadline: Friday 27th June at 12pm (BST)

To apply: submit CL and CV to[emailprotected] ,by 12pm, June 27, 2025

Position Summary

As Executive Co-ordinator you will support the Executive Director, ensuring that the systems, resources and capacity are in place to deliver against an ambitious set of goals. This is a central role within a small and dedicated team and involves working collaboratively with everyone to provide general oversight, co-ordination and support across all of our activities – as well as liaising closely with colleagues at WMF headquarters and around the world.

You will be a highly organised and execution focussed, experienced professional who brings problem solving skills, knows how to act on personal initiative with the ability to prioritize amongst competing demands. A driving force at the heart of the WMF Britain team, you will play a key part in our ability to advance WMF's mission in and from the UK.

This is the opportunity to workas part of a global team committed to preserving the world's diverse cultural heritage to the highest international standards – working across the world with the people who bring places to life, embracing the past tocreate a more resilient and inclusive society.

Key Responsibilities

Executive support:Serve as the main touchpoint for the Executive Director and provide day-to-day support for all of his tasks, pro-actively managing his diary and assist with forward planning.

Relationship management and engagement:assist the Executive Director (and other team members) with stakeholder and partnership building through research, preparation of relevant materials, pro-actively managing follow-up action and managing CRM data entry.

Team planning and co-ordination:work with the whole WMF Britain team to ensure adequate resourcing and coordinated efforts in order to meet operational objectives and deliverables.

Internal Communication:manage communication with the Chair and trustees (acting as secretary to the board and its sub-committees, incl. as minute taker), the WMF head office in New York and affiliate offices.

Office Management:ensure efficient office administrative systems and procedures (incl. record keeping) are in place, securing good access to central resources from head office in New York. This includes liaison with the WMF Britain accountant and head office finance and IT team, amongst others.

Systems and processes:monitoreffectiveness of working practices, systems and processes, promoting improvements and implementing change.

Special projects:take on and drive forward special projects and initiatives set by the Executive Director, turning strategic opportunities into actionable plans.

Qualifications

• Significant working experience (minimum 5 years) in executive management support or related roles.
• Strong execution skills, with experience managing and co-ordinating administrative and organisational functions.
• Project co-ordination and management experience and the ability to take the lead on implementing change to advance organisational goals.
• IT skills, including advanced proficiency with Microsoft Office products and virtual meeting software, and CRM database systems.
• Excellent communication (oral and written) skills.
• Strong interpersonal skills, capable of building collegial relationships across levels of seniority, diverse teams and stakeholders.
• Flexible, positive and creative.
• Interest in and awareness of the world of cultural heritage.
• Willingness to work occasionally outside normal office hours and to travel, as needed.

Candidates will need to have the right to work in the United Kingdom.

How to Apply

Please submit a cover letter and CV to[emailprotected] before 12pm on Friday 27 June 2025.

Interviews for this position are expected to take place w/c Monday 7 July.

What We Offer

• Competitive salary: £40,000-45,000
• Matched employer pension: 5% of basic salary
• Flexible working
• Annual leave: 28 days (excl. bank holidays and office closure between Christmas and New Year)
• An engaging work environment with regular interactions with projects, partners and the growing WMF community through site visits and an active programme of events.