Executive Assistant / UK Office Coordinator

LEGALFLY; London; Hybrid; GBP 80,000 - 100,000; Full time

Job summary

Join LEGALFLY as an Executive Assistant / UK Office Coordinator and play a key role in supporting the CEO while ensuring seamless office operations. In this hybrid position, you’ll engage in significant people operations initiatives and help to foster a positive workplace culture in a fast-growing AI company. The role combines high-level administrative duties with responsibilities to enhance employee experience, providing an exciting opportunity in a dynamic and expanding environment.

Benefits

Competitive remuneration package

Equity compensation in the form of ESOP

Health, hospital & dental insurance

Monthly team activities

Free lunch on office days

Qualifications

• Seeking candidates with relevant experience in dynamic tech environments.
• Strong organizational and communication skills essential.
• Proven track record in managing office operations and employee engagement.

Responsibilities

• Provide high-level executive support to the CEO, manage schedules and communications.
• Oversee UK office operations, ensuring a productive and inspiring environment.
• Manage payroll and employee benefits seamlessly while supporting engagement initiatives.

Skills

Organizational skills

Communication

People management

Event planning

Education

Experience in Executive Assistance or People & Office role

Hands-on experience with payroll and employee benefits in the UK

Job description

Executive Assistant / UK Office Coordinator

Join to apply for the Executive Assistant / UK Office Coordinator role at LEGALFLY

Executive Assistant / UK Office Coordinator

Join to apply for the Executive Assistant / UK Office Coordinator role at LEGALFLY

Direct message the job poster from LEGALFLY

Are you a people -first, hands-on culture builder with a love for operations? Ready to shape the future of work at one of Europe’s fastest -growing AI companies? We would love to hear from you.

Join LEGALFLY!

Exceptional product-market fit: Our advanced and intuitive legal AI solutions have rapidly gained traction in the market. LEGALFLY is trusted by leading European enterprises and law firms, and we have strategic partnerships with industry leaders like Microsoft, Slaughter & May and Allianz.

Hyper-growth: Following our successful Series A funding round of 15 million EUR last year, LegalFly is experiencing rapid growth. Backed by top investors, including Mehdi Ghissassi, Director of Product at Google Deepmind, we're scaling our team significantly to accelerate product development and revenue growth.

World-class team: LEGALFLY was founded by four tech veterans from Tinder, bringing extensive knowledge and expertise to drive innovation.

Unmatched security: We are setting the global standard for responsible legal AI with unrivaled security measures. LEGALFLY ensures that sensitive client data never leaves the company's premises through on-premise anonymization.

Global expansion: Our recent funding will support our expansion across the globe. We are extending our platform to key jurisdictions, including the US, UK, France, Netherlands, and Belgium.

Join us in London and report directly to our Head of People. In this hybrid role, you’ll spend approximately 60% of your time as a right hand to our CEO and 40% leading key people & office initiatives that shape our growing team.

Key responsibilities:

Executive Assistance

● Serve as the CEO’s right hand, providing high-level executive support that enables focus, clarity and impact. You’ll manage calendars, inboxes and travel with precision. You always stay two steps ahead.

● Coordinate internal and external meetings with key stakeholders and assist with the execution of strategic and cultural initiatives.

● Act as a force multiplier and a trusted partner who creates space for leadership. You ensure seamless operations, embody discretion and excellence in every interaction.

People Operations

● Run payroll operations smoothly and collaborate closely with our external providers for accuracy and compliance.

● Manage and optimise our fringe benefits: health insurance, pension plans, maternity/paternity leave, stock options plan, daily lunches, etc.

● Act as the go-to person for all employees with regard to office matters, payrolling and socials — approachable, trustworthy and fun to work with.

● Support employees throughout the entire employee lifecycle — from onboarding to offboarding — and lead initiatives that improve engagement and retention.

Office & Culture

● Be responsible for our UK office — ensuring it’s not just functional, but an inspiring place to work that people love to come to.

● Organise internal cultural events, offsites and team socials that connect and energise our team.

● Oversee the day-to-day operations of the London office, including managing daily lunches, office supplies, equipment, cleanliness and ensuring a productive work environment.

You might be a good fit if you:

● A key culture ambassador who knows how to reinforce values, build connection and support team spirit in a fast-paced tech environment.

● Have some years of relevant experience in an Executive Assistant and/or People & Office role at a fast-growing tech company.

● Bring strong organisational skills and thrive in dynamic environments where priorities can shift.

● You know how to create structure in chaos without losing your cool.

● Have hands-on experience with payroll and employee benefits in the UK.

● Are passionate about creating a positive, inclusive and high-performing work place.

● Love organising events and experiences that make people feel appreciated and connected.

● Are a strong communicator and comfortable working with cross-border teams.

● Are proactive, people-minded, structured and not afraid to get your hands dirty.

● Have a natural sense for office vibe, layout and workplace design that helps drive attendance and satisfaction.

Our offer

A position with impact: Join a fast-growing tech scale-up with an innovative culture and tremendous market opportunity.

A fully optimised & competitive remuneration package.

Equity compensation in the form of ESOP.

Top-class equipment to thrive: Including Macbook and Widescreen 34' monitor.

Investment in your well-being: top-notch health, hospital & dental insurance and a pension plan.

Monthly team activities & yearly team retreat.

Stunning, light-filled office in the heart of London (Fitzrovia).

Free lunch on office days.

Have we sparked your interest? Let’s get in touch & join the AI Revolution!

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Software Development and Technology, Information and Internet

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