Executive Assistant to the Executive Office

Tony Blair Institute for Global Change; Greater London; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading organization is seeking a detail-oriented Junior EA to support the Executive Office. The role involves managing diaries, organizing travel, and providing strategic administrative support. Ideal candidates thrive in fast-paced environments and possess strong organizational and communication skills. This position requires the right to work in the UK and full-time presence in London.

Qualifications

• Previous senior level PA/EA experience, preferably to C-Suite level.
• Experience with complex travel plans, including multi-leg itineraries.

Responsibilities

• Manage diaries and coordinate meetings across time zones.
• Organize travel arrangements including visas and accommodations.
• Provide general administrative support and manage correspondence.

Skills

Organizational Skills

Discretion

Communication

Time Management

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Job description

We don’t just talk, we do. Lead the change with us.

At the Tony Blair Institute for Global Change, we work with political leaders around the world to drive change. We help governments turn bold ideas into reality so they can deliver for their people. We do it by advising on strategy, policy and delivery, unlocking the power of technology across all three. And by sharing what we learn on the ground, so everyone can benefit. We do it to build more open, inclusive and prosperous countries for people everywhere.

We are a global team of over 800 changemakers, operating in more than 40 countries, across five continents. We are political strategists, policy experts, delivery practitioners, technology specialists and more. We speak more than 45 languages. We are working on over 100 projects, tackling some of the world’s biggest challenges. We’re all here at TBI to make a difference.

In a world of ever more complex challenges, we believe diversity of background and perspective is a strength. We pride ourselves on a culture that values and nurtures difference. We are dedicated to unlocking potential, not only for the countries we work in but also for each of our team members. No matter where you’re from or who you are, if you’re passionate about the transformative power of progressive politics, we invite you to build a better future with us.

Role Summary

TBI is seeking a highly organized and adaptable Junior EA professional to join our Executive Office team. This role provides essential administrative support to both the Director of the Executive Office and the Executive Assistant to the CEO ensuring the seamless operation of high-level executive functions.

As a key member of the Executive Team, you will be responsible for covering both positions when required, handling a range of administrative tasks, and offering strategic support. This includes diary management, correspondence handling, meeting coordination, and document preparation. Additionally, this role will include overseas travel to provide support to the Executive Office.

We are looking for a proactive and detail-oriented individual who thrives in a fast-paced environment and has the flexibility to adapt to evolving priorities. If you have strong organizational skills, discretion, and the ability to work at the highest level of professionalism, we’d love to hear from you.

Please note, you should have an existing right to work in the UK, and able to be based full-time in our offices in London, to apply for this role.

Key Responsibilities

• Diary Management – co-ordinate internal and external appointments, conference/video calls, across time zones whilst proactively ensuring diaries reflect shifting priorities
• Meetings and Events – arrange internal and external meetings and events, including scheduling, greeting guests, coordinating logistics, catering, preparing agendas, circulating papers, tracking action points and taking minutes
• Travel support (when required) - organising visas, flights, trains, accommodation, transfers, currency, inoculations, scheduling meetings and preparing detailed itineraries and supporting briefing/materials. This role may also require some occasional travel accompaniment
• Correspondence & inbox management- file and action incoming correspondence and prepare letters/emails on behalf of management
• Research support - collecting data, carrying out research (for instance reviewing online source material) and writing basic briefing material
• Expense Management – completing monthly claims, reviewing expenses and invoices for approval on behalf of management
• General administrative support including filing, gifts and entertainment, maintaining contact databases and cover during periods of absences.

Person Specification & Know How

The successful candidate for the role must be able to display the following:

• Previous senior level PA/EA experience, preferably to C-Suite level or senior government level
• Previous experience with handling complex travel plans, including multi-leg itineraries and visas

The successful candidate for the role should be able to display the majority of the following:

• Previous line management experience preferred but not essential
• Previous experience in policy/political environment preferred but not essential
• Operational level political understanding and knowledge of current affairs
• Experience in leveraging digital and AI tools to maximise efficiency and operations (both in the EA role and as part of the wider organisation)
• Excellent communication, time management and organisational skills
• Excellent IT skills including Microsoft Word, Excel, PowerPoint and Outlook
• Experience of working with and interacting with high profile figures
• Understanding of national and international protocols for senior dignitaries and high profile individuals
• High levels of discretion, interpersonal skills, good judgement and tact
• An ability to operate in a fast moving and pressured environment
• Proactive team player with positive attitude
• Support for the mission of the organisation
• Excellent team player and work collaboratively with colleagues and perform other duties as reasonably required to achieve the goals of your team and the Institute.

Closing Date:

2025-05-09