Executive Assistant to the CEO at Business West

Visit West; West of England; Hybrid; GBP 30,000 - 36,000; Full time

Job summary

Business West is seeking an Executive Assistant to the CEO to provide high-level executive support and coordinate key projects across the organisation.

You will manage the CEO’s diary, inbox, travel and meetings, ensuring priorities are aligned with organisational goals and deadlines are met. A strong bias for action and comfortable use of AI tools and modern digital platforms are essential.

Qualifications

• Experience managing a complex diary and inbox for a senior executive.
• Strong project coordination skills, with the ability to track actions, timelines and stakeholders from start to finish.
• Excellent written and verbal communication skills and outstanding attention to detail.

Responsibilities

• Providing proactive executive support: Managing the CEO’s diary, inbox, travel and meetings, balancing competing priorities and ensuring time is used effectively.
• Driving action and accountability: Capturing meeting decisions, tracking actions and following up with colleagues and stakeholders to ensure deadlines are met.
• Coordinating key projects: Supporting the delivery of corporate policy projects, special activities and reporting requirements.
• Supporting Board and committee meetings: Preparing and circulating papers, taking minutes and coordinating actions and responses.
• Working smarter through technology: Using Microsoft 365, CRM systems and AI tools to streamline processes and improve efficiency.
• Building strong relationships: Coordinating correspondence, preparing briefings, maintaining accurate records and providing support to directors and heads of department.

Skills

Diary management

Project coordination

Communication skills

AI tools

Tools

Microsoft 365

CRM systems

Job description

Executive Assistant to the CEO at Business West

3 min read

Oct. 27, 2026

The following vacancy is being promoted on behalf of Business West:

Executive Assistant to the CEO

Salary:Circa £33,000 per annum – dependent on experience
Contract type: Permanent, Full-time
Hours:37 hours per week (we can consider part-time applications of 30 hours or over)
Location:Leigh Court (BS8) and Central Bristol offices with hybrid working

About the role

Business West is a business leadership and support organisation, driving long-term prosperity for businesses and our region. We help individual businesses succeed, and we convene communities, build evidence, and influence change.

Are you an exceptionally organised, proactive professional who enjoys being one step ahead, bringing people together and making things happen? We’re looking for an Executive Assistant to the CEO who can combine high-level executive support with project coordination and a passion for finding smarter ways of working.

This is a pivotal role at the heart of Business West. You’ll help ensure that the CEO’s time is focused on the right priorities, turn meeting decisions into action and coordinate key projects and initiatives that support our business objectives.

Responsibilities

• Providing proactive executive support: Managing the CEO’s diary, inbox, travel and meetings, balancing competing priorities and ensuring time is used effectively.
• Driving action and accountability: Capturing meeting decisions, tracking actions and following up with colleagues and stakeholders to ensure deadlines are met.
• Coordinating key projects: Supporting the delivery of corporate policy projects, special activities and British Chambers Accreditation and reporting requirements.
• Supporting Board and committee meetings: Preparing and circulating papers, taking minutes and coordinating actions and responses.
• Working smarter through technology: Using Microsoft 365, CRM systems and AI tools such as Microsoft Copilot and ChatGPT to streamline processes and improve efficiency.
• Building strong relationships: Coordinating correspondence, preparing briefings, maintaining accurate records and providing support to directors, heads of department and associated partnerships.

Person specification

You’ll be an experienced Executive Assistant or Senior Project Coordinator who is comfortable supporting senior leaders in a fast-paced environment. You’ll bring:

• Experience managing a complex diary and inbox for a senior executive.
• Strong project coordination skills, with the ability to track actions, timelines and stakeholders from start to finish.
• Excellent written and verbal communication skills and outstanding attention to detail.
• The ability to prioritise, anticipate needs and take initiative without waiting to be asked.
• Discretion, professionalism and the ability to handle confidential information.
• Confidence using Microsoft Office 365 and a genuine enthusiasm for embracing AI and new digital tools.

Experience of Board or committee administration, company secretarial duties and CRM systems would be an advantage.

• A covering letter telling us why you would like to work for Business West and outlining your relevant skills and experience.

Close date for applications is 9am on Monday 9th November 2027.