Executive Assistant to CEO — Hybrid, Project Support

Visit West; West of England; Hybrid; GBP 30,000 - 36,000; Full time

Job summary

Business West is seeking an Executive Assistant to the CEO to provide high-level executive support and coordinate key projects across the organisation.

You will manage the CEO’s diary, inbox, travel and meetings, ensuring priorities are aligned with organisational goals and deadlines are met. A strong bias for action and comfortable use of AI tools and modern digital platforms are essential.

Qualifications

• Experience managing a complex diary and inbox for a senior executive.
• Strong project coordination skills, with the ability to track actions, timelines and stakeholders from start to finish.
• Excellent written and verbal communication skills and outstanding attention to detail.

Responsibilities

• Providing proactive executive support: Managing the CEO’s diary, inbox, travel and meetings, balancing competing priorities and ensuring time is used effectively.
• Driving action and accountability: Capturing meeting decisions, tracking actions and following up with colleagues and stakeholders to ensure deadlines are met.
• Coordinating key projects: Supporting the delivery of corporate policy projects, special activities and reporting requirements.
• Supporting Board and committee meetings: Preparing and circulating papers, taking minutes and coordinating actions and responses.
• Working smarter through technology: Using Microsoft 365, CRM systems and AI tools to streamline processes and improve efficiency.
• Building strong relationships: Coordinating correspondence, preparing briefings, maintaining accurate records and providing support to directors and heads of department.

Skills

Diary management

Project coordination

Communication skills

AI tools

Tools

Microsoft 365

CRM systems

Job description

Business West is seeking an Executive Assistant to the CEO to provide high-level executive support and coordinate key projects across the organisation.

You will manage the CEO’s diary, inbox, travel and meetings, ensuring priorities are aligned with organisational goals and deadlines are met. A strong bias for action and comfortable use of AI tools and modern digital platforms are essential.