Executive Assistant to the CEO

Business West; West of England; Hybride; GBP 30 000 - 36 000; Plein temps

Avantages offerts par ce poste

Health and wellbeing plan

Pension – employer contributions up to

Life cover (x4 salary)

25 days’ holiday plus bank holidays

Birthday day off each year

Volunteer days

Headspace subscription

Cycle to work scheme

Résumé du poste

Business West is looking for an experienced Executive Assistant to the CEO who combines high-level executive support with project coordination and a passion for finding smarter ways of working. Based at Leigh Court (BS8) and Central Bristol with hybrid working, the role focuses on diary management and coordinating priorities to drive business objectives.

You'll work closely with senior leaders, capture decisions, track actions and use AI tools and Microsoft 365 to streamline processes and boost

Qualifications

• Experience managing a complex diary and inbox for a senior executive.
• Strong project coordination skills with ability to track actions and timelines.
• Excellent written and verbal communication with high attention to detail.
• Discretion and professionalism handling confidential information.

Responsabilités

• Provide proactive executive support: manage the CEO's diary, inbox, travel and meetings.
• Capture decisions, track actions and follow up to meet deadlines.
• Coordinate delivery of key projects and board/committee activities.
• Prepare papers, minutes and coordinate responses for board meetings.
• Leverage Microsoft 365, CRM and AI tools to streamline processes.

Connaissances

Diary management

Project coordination

Communication

Discretion

Initiative

Tech-savvy

Outils

Microsoft 365

CRM systems

AI tools (Copilot, ChatGPT)

Description du poste

We’re looking for an experienced Executive Assistant to the CEO who can combine high-level executive support with project coordination and a passion for finding smarter ways of working.

Location: Leigh Court (BS8) and Central Bristol offices with hybrid working

Hours: 37 hours per week (we can consider part-time applications of 30 hours or over)

Salary: Circa £33,000 per annum – dependent on experience

Business West is a business leadership and support organisation, driving long-term prosperity for businesses and our region. We help individual businesses succeed, and we convene communities, build evidence, and influence change.

Are you an exceptionally organised, proactive professional who enjoys being one step ahead, bringing people together and making things happen? We’re looking for an Executive Assistant to the CEO who can combine high-level executive support with project coordination and a passion for finding smarter ways of working.

This is a pivotal role at the heart of Business West. You’ll help ensure that the CEO’s time is focused on the right priorities, turn meeting decisions into action and coordinate key projects and initiatives that support our business objectives.

What you’ll be doing

• Providing proactive executive support: Managing the CEO’s diary, inbox, travel and meetings, balancing competing priorities and ensuring time is used effectively.
• Driving action and accountability: Capturing meeting decisions, tracking actions and following up with colleagues and stakeholders to ensure deadlines are met.
• Coordinating key projects: Supporting the delivery of corporate policy projects, special activities and British Chambers Accreditation and reporting requirements.
• Supporting Board and committee meetings: Preparing and circulating papers, taking minutes and coordinating actions and responses.
• Working smarter through technology: Using Microsoft 365, CRM systems and AI tools such as Microsoft Copilot and ChatGPT to streamline processes and improve efficiency.
• Building strong relationships: Coordinating correspondence, preparing briefings, maintaining accurate records and providing support to directors, heads of department and associated partnerships.

What we’re looking for

You’ll be an experienced Executive Assistant or Senior Project Coordinator who is comfortable supporting senior leaders in a fast-paced environment. You’ll bring:

• Experience managing a complex diary and inbox for a senior executive.
• Strong project coordination skills, with the ability to track actions, timelines and stakeholders from start to finish.
• Excellent written and verbal communication skills and outstanding attention to detail.
• The ability to prioritise, anticipate needs and take initiative without waiting to be asked.
• Discretion, professionalism and the ability to handle confidential information.
• Confidence using Microsoft Office 365 and a genuine enthusiasm for embracing AI and new digital tools.

Experience of Board or committee administration, company secretarial duties and CRM systems would be an advantage.

This is an opportunity to go beyond traditional executive support and play a meaningful role in how Business West operates and delivers its priorities. You’ll work closely with senior leaders, help move important projects forward and use your initiative and digital skills to make a tangible difference.
If you’re organised, adaptable, solutions-focused and excited by the opportunity to combine executive support with project delivery and modern technology, we’d love to hear from you.

What we offer

• - BHSF Health and Wellbeing plan – cash back and wellbeing programme
• - Pension – employer contributions up to 8%.
• - Life cover (x4 salary).
• - 25 days’ holiday plus bank holidays (rising to 28 after 3 years).
• - 24th and 31st December off each year in addition to annual leave.
• - Length of Service awards – bonus payments + extra days of annual leave
• - Birthday day off each year (even if your birthday falls on a weekend).
• - 2 paid volunteer days each year.
• - Subscription to Headspace.
• - Cycle to work scheme.

We are a disability confident committed employer. If you need any reasonable adjustments during the application or recruitment process, please email [e-mail]. If you need any help or assistance completing the application process, please let us know and we will be happy to help you.

Business West is committed to promoting equality of opportunity for all staff and job applicants. We aim to create a working environment in which all individuals are able to make best use of their skills, free from discrimination or harassment, and in which all decisions are based on merit.

Executive Assistant to the CEO

Close date for applications is 9am on Monday 9th November 2027. Please apply as soon as possible as we reserve the right to close the vacancy early if we receive a large volume of applications.

Leigh Court (BS8) and Central Bristol offices with hybrid working

Full-Time, Permanent