Executive Assistant

Liberis Ltd; Greater London; On-site; GBP 40,000 - 62,000; Full time

Benefits offered by this job

Discretionary bonus

25 days paid holidays

Life Assurance (4 x annual salary)

Pension Scheme

Cycle to Work Scheme

Private Medical and Dental

Gym Subsidies

Job summary

Blenheim Chalcot is seeking an Executive Assistant to provide outstanding 1:1 support to one of the Co-Founding partners and to assist with a range of business, charity, and personal tasks. You will work closely with the other EA to support a high-profile leadership team and help manage a busy calendar and travel arrangements.

The role requires superb organisational skills, professionalism, and the ability to navigate a dynamic, growth‑minded environment.

Qualifications

• Ideally 5+ years of experience in a similar position, but transferable skills considered (e.g. event management)
• Great commercial awareness
• First-rate written and verbal English, drafting professional correspondence
• Excellent MS Outlook/Word/PowerPoint/SharePoint skills
• Experience within a start-up culture ideal but not essential
• Highly organised, efficient and systematic
• Ability to exercise discretion around sensitive and business issues
• Supreme efficiency and attention to detail with the ability to multi-task
• Self-initiative solution driven and able to think quickly on your feet
• Ability to build positive working relationships and work well with stakeholders at all levels of seniority

Responsibilities

• Sole responsibility for managing a complex set of engagements – business and occasional personal appointments
• High volume of internal and external meeting coordination
• Facilitating the seamless running of every day – greeting guests, preparing meeting rooms, timekeeping
• Reacting swiftly and efficiently to short notice changes
• Having the tenacity to ensure tasks are seen through to completion
• Developing a good understanding of business priorities
• Proactively assisting with document creation and maintenance
• Preparing and collating information for board packs using PowerPoint
• Liaising with Board members, key stakeholders and clients
• Co-ordinating travel, hotels, visa etc
• Personal and business administrative duties, and personal tasks as required
• Ad hoc tasks as required

Skills

Organisational skills

Commercial awareness

Professional communication

Problem solving

Discretion

Tools

MS Outlook

MS Word

PowerPoint

SharePoint

Job description

ABOUT US

Blenheim Chalcot is one of the leading venture builders in the world. Headquartered in London from our flagship White CityScale Space campus, we have been building exciting and disruptive businesses for over 20 years. Blenheim Chalcot isresponsible for building some of the most innovative companies in the UK and increasingly around the world - with significant operations in India and the US, as well as emerging operations in South Africa and SSoutheast Asia. Our ventures are at the forefront of a multitude of industries being disrupted by digital including FinTech, EdTech, GovTech, Media, Sport, Charity and more. Our portfolio has been conceived and launched by us and employ over 3,000employees. Our assets under management stand at more than £1.8bn and total portfolio sales is over £500 million. Our team, Venture Builder Services (VBS), exists to support our ventures to be successful quickly, sustainably and withaccess to the best practice tools, solutions, and expertise. We provide a range of services to help new business get off the ground, including technology, growth (marketing and sales), talent, HR, finance, legal and tax.

IMPACT BEYOND PROFIT

15% of our partnerships and ventures are charities. These include the British Asian Trust, BabyZone and Onside YouthZones. In the same way that we support our ventures, our Partners provide direct hands‑on support to these charities bybeing active board members and offering expert advice.

THE ROLE

We are currently seeking an Executive Assistant to provide outstanding 1:1 support to one of the Co-Founding partners ofBlenheim Chalcot with all areas of business support. Working closely with the EA to the other Co-Founder you’ll be an integral part at the heart of BC. This is a fantastic opportunity to join a dynamic and ambitious business at an exciting time of growth. The Co-Founder has a wide variety of business, charity and social interests, and needs someone who hassuperb organisational skills who can keep up with the pace of the role.

SPECIFIC DUTIES:

• Sole responsibility for managing a complex set of engagements - business and occasional personal appointments
• High volume of internal and external meeting coordination
• Facilitating the seamless running of every day – greeting guests, preparing meeting rooms, timekeeping etc
• Reacting swiftly and efficiently to short notice changes
• Having the tenacity to ensure tasks are seen through to completion
• Developing a good understanding of business priorities
• Proactively assisting with document creation and maintenance
• Preparing and collating information for board packs using PowerPoint
• Liaising both internally and externally with Board members, key stakeholders and clients
• Co-ordinating travel, hotels, visa etc
• Personal and business administrative duties, and personal tasks as required
• As with this type of role, ad hoc tasks as require

ABOUT YOU:

• Ideally 5+ years of experience in a similar position, but would consider candidate with a strong set of transferrableskills e.g. event management experience
• Great commercial awareness
• Be able to demonstrate upmost professionalism and be comfortable representing the business to our network, which includes regularly liaising with high-status guests and HNWIs'
• First-rate written and verbal English, comfortable with drafting professional correspondence
• Able to troubleshoot issues before they become problematic, and proactively anticipate priorities
• Excellent MS Outlook/Word/Powerpoint/Sharepoint skills
• Experience within a start-up culture ideal but not essential
• Highly organised, efficient and systematic
• Ability to exercise discretion around sensitive and business issues
• Supreme efficiency and attention to detail with the ability to adeptly multi-task
• Patience, tenacity and flexibility, with a calm and "unflappable" nature
• Self-initiative solution driven and able to think quickly on your feet "No task too small" attitude, happy to get stuck in and get things done
• Ability to build positive working relationships and work well with colleagues and stakeholders at all levels of seniority.

WHAT WE CAN OFFER YOU:

• Be part of the UK's leading digital venture builder
• Have the opportunity to be a part of and learn from the incredible talent in BC
• Be exposed to the right mix of challenges, within a culture that promotes continuous learning and development
• A fun and open, if a little cricket obsessed, atmosphere
• Discretionary bonus
• 25 days of paid holidays + your birthday off
• Life Assurance (4 x annual salary), Pension Scheme, Cycle to Work Scheme
• Flexible Benefits: Private Medical and Dental, Gym Subsidiaries

PROCESS

We have a rigorous recruitment process, which we use for all our roles to ensure we attract the very best talent. Blenheim Chalcot is a proud Equal Opportunity Employer. Diversity is one of our core values, thus making it core to our business. We strive to maximise the diversity of our workforce and welcome applications from everyone. We encouragediversity through perspective, background, identity, and thought whilst also fostering an environment where everyone canexpress themselves regardless of your race, religion, sex, gender, colour, national origin, disability, or any other applicablelegally protected characteristic. We are committed to continuing to nurture an inclusive environment and building a diverse workforce.

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