Executive Assistant to the Board

www.law-choice.com - Jobboard; Greater London; On-site; GBP 65,000 - 95,000; Full time

Job summary

Investment management firm in Mayfair, London is building a new Governance team and seeks an Executive Assistant to the Board. You’ll work directly with the Chairman and Board Members to shape an effective front-line support structure as the Board takes shape.

This founding role requires exceptional organisation, discretion and judgement, with the ability to coordinate complex travel and liaise across cross-functional partners in a fast-moving environment.

Qualifications

• 15+ years of experience as an Executive Assistant supporting c-suite executives.
• Exceptional organisation, multi-tasking and project management skills.
• A high level of professionalism, discretion and emotional maturity.
• The ability to prioritise conflicting demands and resolve issues quickly.
• Strong judgement in ambiguous, fast-moving situations.
• Diplomacy and assertiveness in equal measure.
• Advanced Microsoft Office skills.

Responsibilities

• Manage and coordinate the Chairman’s calendar and priorities
• Coordinate Board meetings, agendas, presentation materials and minutes
• Take detailed Board meeting minutes and manage follow-up with cross-functional partners
• Research and arrange complex travel, including transportation, accommodation and transfers
• Provide out-of-office support while the Chairman is travelling, across time zones
• Act as a professional first point of contact on the Chairman’s behalf
• Use judgement to manage priorities, escalate issues and flag concerns as they arise

Skills

Executive Assistant to C-suite

Calendar management

Travel coordination

Discretion & professionalism

Multitasking & organization

Project management

Strong judgement

Diplomacy & assertiveness

Time-zone coordination

Tools

Microsoft Office

Job description

Want to help build a Board from the ground up, working hand-in-hand with the Chairman himself?

A leading investment management firm is looking for an experienced Executive Assistant to the Board to join its Governance team in Mayfair, London.

This is a genuinely rare opportunity: rather than stepping into an established structure, you’ll be part of founding one, providing tailored front-line support to the Chairman and Board Members as the Board itself takes shape.

In this role you will

• Manage and coordinate the Chairman’s calendar and priorities
  Coordinate Board meetings, agendas, presentation materials and minutes
  Take detailed Board meeting minutes and manage follow-up with cross-functional partners
  Research and arrange complex travel, including transportation, accommodation and transfers
  Provide out-of-office support while the Chairman is travelling, across time zones
  Act as a professional first point of contact on the Chairman’s behalf
  Use judgement to manage priorities, **escalate** issues and flag concerns as they arise

You will bring

• 15+ years of experience as an Executive Assistant supporting c-suite executives
  Exceptional organisation, multi-tasking and project management skills
  A high level of professionalism, discretion and emotional maturity
  The ability to prioritise conflicting demands and resolve issues quickly
  Strong judgement in ambiguous, fast-moving situations
  Advanced Microsoft Office skills
  Diplomacy and assertiveness in equal measure

Mayfair, London. Full time.