Executive Assistant to the Associate Vicar & Projects Lead

HTB Group Recruitment; Greater London; On-site; GBP 30,000 - 40,000; Full time

Benefits offered by this job

25 days annual leave (plus public hols

Pension scheme contributions

Employee Assistance Programme

Medicash plan

Enhanced maternity, paternity, and par

Access to training and development

Job summary

HTB Group Recruitment is seeking an Executive Assistant to act as the right hand to the Associate Vicar. You will lead key projects, manage the AV's diary and communications, and coordinate church-wide meetings across HTB’s sites and ministries.

You will draft communications, support ministry initiatives, and oversee travel arrangements while maintaining confidentiality and high professional standards. This role requires strong organisational and communication skills and the ability to work

Qualifications

• Strong administration and writing/drafting skills; excellent organisation.
• Experience supporting a senior leader or C‑level executive in a fast-paced environment.
• High level of confidentiality.
• Excellent communication and interpersonal skills.

Responsibilities

• Manage the Associate Vicar's inbox and correspondence; respond timely.
• Draft emails, reports, letters, and presentations on AV's behalf.
• Manage AV's diary, appointments, and key dates.
• Coordinate clergy rotas, meetings, agendas, and liaison with teams.
• Coordinate weekly HTB Group Staff Meeting, including run orders and speaker coordination.
• Support leadership teams with communications and coordination across the organisation.
• Arrange travel: flights, rail, accommodation, insurance, itineraries, expenses.
• Assist in preaching schedules and sermon-related coordination.

Skills

Administration

Attention to detail

Writing & drafting

Organisational skills

Communication

Tools

MS Word

MS PowerPoint

MS Excel

Job description

HTB Group Recruitment is seeking an Executive Assistant to act as the right hand to the Associate Vicar. You will lead key projects, manage the AV's diary and communications, and coordinate church-wide meetings across HTB’s sites and ministries.

You will draft communications, support ministry initiatives, and oversee travel arrangements while maintaining confidentiality and high professional standards. This role requires strong organisational and communication skills and the ability to work