Executive Assistant

OSCAR; Ipswich; Hybrid; GBP 25,000 - 32,000; Part time

Job summary

Tools with a Mission is seeking a part-time Executive Assistant for their Ipswich operation. The role is on-site with hybrid elements and requires the candidate to be based in or commutable to Ipswich IP2. You will support the trustees and CEO by managing calendars, preparing reports, handling confidential documentation, and coordinating meetings.

Travel and expenses management are also included. We value excellent written and verbal communication, strong organisational abilities, and

Qualifications

• Experience providing executive administrative support to senior leaders.
• Ability to manage calendars and travel plans with accuracy.
• Experience handling expense reports and related financial tasks.

Responsibilities

• Provide administrative support to trustees and CEO.
• Manage the annual calendar and schedules.
• Prepare reports and handle confidential documentation.
• Coordinate meetings and travel arrangements.
• Assist with travel expenses and related tasks.

Skills

Executive support

Calendar management

Travel coordination

Expense reports

Communication

Organisation

Discretion

Confidentiality

Prioritisation

Tools

MS Office

Job description

Company Description

Tools with a Mission is a Christian charity dedicated to empowering communities in the developing world by providing refurbished tools and trade tool kits. Annually, the organisation sends more than 20,000 tools to support livelihood creation. By partnering with local communities and skills training centres, Tools with a Mission helps individuals achieve sustainable growth and self-reliance.

Role Description

This is a part-time, on-site hybrid role for an Executive Assistant. The successful candidate MUST be based in, or commutable to, Ipswich IP2. The Executive Assistant will provide administrative support to the trustees and CEO by managing the busy annual calendar and schedules, preparing reports, handling confidential documentation, and coordinating meetings. The role includes managing travel and expenses.

Requirements:

Executive Administrative Assistance, including managing calendars and travel arrangements.

Experience handling Expense Reports and related financial tasks with accuracy and attention to detail.

Strong skills in Executive Support and Administrative Assistance for managing organisational operations and documentation.

Excellent Communication skills, both written and verbal, to interact effectively with diverse teams and external stakeholders.

Strong organisational skills with the ability to prioritize tasks and meet deadlines efficiently.

Working knowledge of office software like Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

Ability to handle sensitive information with discretion and uphold confidentiality.

Empathy with a Christian charity with an international mission and outlook.

Prior experience in the non-profit or charity sector is a plus but not essential.