HTB EA to the Associate Vicar

HTB Group Recruitment; Greater London; On-site; GBP 30,000 - 40,000; Full time

Benefits offered by this job

25 days annual leave (plus public hols

Pension scheme contributions

Employee Assistance Programme

Medicash plan

Enhanced maternity, paternity, and par

Access to training and development

Job summary

HTB Group Recruitment is seeking an Executive Assistant to act as the right hand to the Associate Vicar. You will lead key projects, manage the AV's diary and communications, and coordinate church-wide meetings across HTB’s sites and ministries.

You will draft communications, support ministry initiatives, and oversee travel arrangements while maintaining confidentiality and high professional standards. This role requires strong organisational and communication skills and the ability to work

Qualifications

• Strong administration and writing/drafting skills; excellent organisation.
• Experience supporting a senior leader or C‑level executive in a fast-paced environment.
• High level of confidentiality.
• Excellent communication and interpersonal skills.

Responsibilities

• Manage the Associate Vicar's inbox and correspondence; respond timely.
• Draft emails, reports, letters, and presentations on AV's behalf.
• Manage AV's diary, appointments, and key dates.
• Coordinate clergy rotas, meetings, agendas, and liaison with teams.
• Coordinate weekly HTB Group Staff Meeting, including run orders and speaker coordination.
• Support leadership teams with communications and coordination across the organisation.
• Arrange travel: flights, rail, accommodation, insurance, itineraries, expenses.
• Assist in preaching schedules and sermon-related coordination.

Skills

Administration

Attention to detail

Writing & drafting

Organisational skills

Communication

Tools

MS Word

MS PowerPoint

MS Excel

Job description

The key purpose of this role is to Working as a \"right hand\" to the Associate Vicar, as an Executive Assistant and lead of key projects.

Applications for this role will close on Sunday 8th November. We welcome applications from candidates with a range of professional backgrounds and experiences.

The salary for this role ranges from £30,000 - 40,000 depending on experience.

Executive Support, Diary Management & General Administration

• Manage the Associate Vicar's inbox, correspondence, and enquiries, ensuring timely and appropriate responses


• Draft a high volume of emails, reports, letters, presentations, and other communications on behalf of the AV


• Proactively manage the AV's diary, appointments, meetings, and key dates throughout the church calendar


• Support the administration and coordination of clergy rotas and associated communications


• Coordinate the weekly HTB Group Staff Meeting, including running orders, speaker coordination, agendas, and liaison with Worship and Prayer teams


• Work closely with the Vicar's Office and ministry teams to ensure effective communication and coordination across the organisation


• Support Senior Leadership Team meetings and other leadership forums as required


• Arrange all travel requirements, including flights, rail travel, accommodation, insurance, itineraries, and expense management


• Conduct research and provide administrative support for preaching assignments, ministry initiatives, and other projects

Sunday Services, Academy & Preaching/Sermon Series

• Support the oversight and delivery of Sunday services across HTB's six sites and ten weekly services


• Provide direct support for the 9:30am and 11:30am services at HTB Brompton Road


• Assist with preaching schedules, clergy allocation, and service planning


• Coordinate effectively with Worship, HTB Kids, Youth, Students, Production, Livestream, and other ministry teams


• Coordinate all aspects of external speaker visits, including invitations, logistics, travel, accommodation, communications, honorariums, and hospitality


• Act as the primary point of contact for visiting speakers and guests


• Coordinate resources, books, and supporting materials required for guest speakers and sermon series


• Work with the Director of Communications and other teams on significant speaker-related announcements and requests

PCC & Wider Church of England Engagement

• Draft PCC papers, reports, presentations, and supporting documentation


• Work closely with the Group COO's Office to prepare governance-related materials


• Support communications with the Chelsea Area Deanery, Kensington Area Council, Diocese of London, Archdeacons, and other Church of England bodies


• Coordinate responses to diocesan requests and matters affecting HTB


• Assist in maintaining compliance with Church of England requirements and governance expectations

Requirements

• This role requires strong skills in administration, attention to detail, writing and drafting and excellent organisational skills


• Experience supporting a senior leader or C-Level executive in a supporting capacity in a fast-paced and fast-moving organisation


• High level of confidentiality


• Excellent communication and interpersonal skills


• Excellent computer literacy skills (including MSWord, MSPowerpoint and MSExcel)

Benefits

• 25 days annual leave (plus public holidays) , which increases with length of service


• Pension scheme contributions


• Employee Assistance Programme for confidential support


• Medicash plan


• Enhanced maternity, paternity, adoption, and shared parental leave


• Access to training and development resources to help you grow in your role