Senior Administrator/Assistant

Pertemps Bond; Luton; On-site; GBP 19,000 - 22,000; Full time

Job summary

Pertemps Bond is seeking a confident Senior Administrator / Assistant to provide high‑level support to senior leaders in a busy, professional office in Luton. The role covers diary management, meeting coordination and minute taking.

You will work with the Principal/CEO and Finance & Operations Executive Director, using Microsoft Office and AI tools to improve efficiency while handling confidential information with discretion.

Qualifications

• Experience supporting senior leadership and executives.
• Excellent diary management and meeting coordination abilities.
• Strong note-taking and minute-taking skills.
• Proficiency in Microsoft Office, especially PowerPoint.
• Discretion handling confidential information and data.

Responsibilities

• Provide high-level administrative support to senior leadership.
• Manage complex diaries, appointments and meeting schedules.
• Coordinate and organize meetings and events; take accurate minutes.
• Prepare document packs, reports and meeting bundles; create presentations.
• Welcome visitors and stakeholders; ensure professional experience.
• Support meeting logistics and refreshments; handle confidential information.

Skills

Diary management

Meeting coordination

Minute taking

Presentation creation

Discretion with confidential info

AI tools

Microsoft Office

Tools

Microsoft Office

PowerPoint

AI tools

Job description

Senior Administrator / Assistant

Location: Luton (Office Based)

Rate: £13.94 - £15.82 per hour (depending on experience)

Contract: From 1st October until 18th December 2026, with the potential for extension following review

Hours: Full-Time

About the Role

We are currently recruiting for a confident and highly organised Senior Administrator / Assistant to provide dedicated support to senior leaders within a busy and professional organisation.

This is an excellent opportunity for an experienced Administrator, PA or junior Executive Assistant looking to further develop their career while working closely with executive-level stakeholders. The successful candidate will initially support the Principal/CEO and Executive Director of Finance & Operations, with the opportunity to provide cover for the Executive Director of People & Culture at a later stage.

This is a fully office-based position, ideal for someone who enjoys working in a collaborative environment, thrives on variety, and can manage highly confidential information with discretion and professionalism.

Key Responsibilities

• Providing high-level administrative support to senior leadership.
• Managing complex diaries, appointments and meeting schedules.
• Coordinating and organising meetings and events.
• Taking accurate notes and producing professional meeting minutes.
• Preparing document packs, reports and meeting bundles.
• Creating engaging presentations, slides and supporting documentation.
• Welcoming visitors and stakeholders, ensuring a professional experience.
• Offering refreshments and supporting meeting arrangements.
• Handling confidential and sensitive information with complete discretion.
• Using AI tools and technology to improve efficiency and support administrative tasks.
• Providing general administration support as required.

About You

We’re looking for someone who is:

• A proactive self-starter with a positive and enthusiastic approach.
• Confident supporting senior stakeholders and executives.
• Highly organised with exceptional attention to detail.
• Experienced in diary management and meeting coordination.
• Skilled in minute taking and producing professional documentation.
• Proficient in Microsoft Office, particularly PowerPoint and presentation creation.
• Comfortable using AI tools and embracing new technology.
• Professional, friendly and approachable.
• Able to work independently and prioritise a busy workload.
• Trustworthy and experienced in handling confidential information.
• An ambitious Administrator, PA or junior Executive Assistant with strong skills and confidence.

What’s on Offer?

• Competitive hourly rate of £13.94 - £15.82 per hour, depending on experience.
• Opportunity to work closely with senior leadership.
• Varied and rewarding role within a professional environment.
• Excellent experience for someone looking to develop their Executive Assistant career.
• Potential contract extension following the initial review period.