Executive Assistant to MD & Marketing Team

Paramount Pictures; Greater London; On-site; GBP 35,000 - 60,000; Full time

Job summary

Paramount Pictures UK is seeking an experienced Executive Assistant to provide high‑quality administrative and organisational support to the Managing Director and the Marketing & Distribution team. The role is varied, fast‑paced and involves handling sensitive information, coordinating meetings, travel and events, plus supporting a wide range of day‑to‑day activities across the team.

You will manage calendars, prepare documents, assist with screenings and premieres, and contribute to

Qualifications

• Previous experience supporting senior leaders in an Executive Assistant or similar role.
• Experience working collaboratively within a team environment.
• Strong organisational skills with the ability to manage multiple priorities.
• Confidence using Microsoft Office (Excel, PowerPoint, Outlook and Word).
• Ability to anticipate needs, communicate clearly and adapt calmly to change.
• Excellent attention to detail and meeting deadlines.
• Professional judgement in high‑pressure environments.
• Exposure to theatrical distribution or the film industry.
• Experience using SAP and secure file transfer platforms (FTP).
• Genuine interest in film and content.

Responsibilities

• Managing highly sensitive and confidential information with discretion.
• Preparing for meetings, including documents, presentations, test calls and logistics.
• Supporting events such as screenings, premieres and team activities (evening/weekend work).
• Managing inboxes and diaries, prioritising urgent matters and adapting quickly to changes.
• Coordinating meetings and conference calls, including out‑of‑hours calls with international teams.
• Acting as a first point of contact for the Managing Director.
• Organising travel, accommodation and transportation with accurate itineraries.
• Preparing monthly expense reports and supporting PO/invoice processes.
• Providing project coordination and planning support across the team.
• Supporting sales data input and wider team administration.
• Assisting with acquisitions, script distribution and feedback coordination.
• Organising team and VIP screenings and handling print delivery and feedback.
• Supporting production activity including secure file transfers and sets.
• Providing general EA and personal support as needed.

Skills

Executive support experience

Team collaboration

Organisational skills

Microsoft Office proficiency

Attention to detail

Working under pressure

Independent and team work

Professional judgement

Overtime adaptability

Film industry exposure

Tools

SAP

FTP tools

Job description

Paramount Pictures UK is seeking an experienced Executive Assistant to provide high‑quality administrative and organisational support to the Managing Director and the Marketing & Distribution team. The role is varied, fast‑paced and involves handling sensitive information, coordinating meetings, travel and events, plus supporting a wide range of day‑to‑day activities across the team.

You will manage calendars, prepare documents, assist with screenings and premieres, and contribute to