Executive Assistant - Film Distribution

IronRoad; Greater London; Hybrid; GBP 38,000 - 52,000; Full time

Job summary

Paramount Pictures UK is seeking an experienced Executive Assistant to provide high-quality administrative and organisational support to the Managing Director and the Marketing & Distribution team. The role is varied and fast-paced, handling sensitive information and supporting day-to-day activities across the team.

You will manage calendars, prepare meetings and travel itineraries, coordinate events and screenings, and assist with reports, invoices and project coordination.

Qualifications

• Experience supporting senior leaders in an Executive Assistant or similar role.
• Proficient with Microsoft Office and calendar management.
• Ability to handle confidential information with discretion.
• Strong organisational and communication skills.
• Experience coordinating events and travel.

Responsibilities

• Manage highly sensitive and confidential information with discretion and professionalism
• Preparing for meetings, including documents, presentations, test calls and logistics
• Coordinating meetings and conference calls, including frequent out‑of‑hours calls with international teams
• Acting as a first point of contact for the Managing Director while maintaining an open and collaborative approach
• Organising travel, accommodation and transportation, ensuring timely and accurate itineraries
• Preparing monthly expense reports and supporting purchase orders and invoices
• Providing project coordination and planning support across the team
• Supporting sales data input and wider team administration
• Assisting with acquisitions, script distribution and feedback coordination
• Organising team and VIP screenings, including print delivery and feedback collation
• Supporting production activity where required, including handling secure file transfers and attending set
• Providing general Executive Assistant and personal support as needed

Skills

Executive support

Diary management

Meeting coordination

Event coordination

Travel arrangements

Discretion with confidential info

Tools

Microsoft Office

SAP

FTP tools

Job description

We’re looking for an experienced Executive Assistant to provide high‑quality administrative and organisational support to the Managing Director and the Marketing & Distribution team at Paramount Pictures UK.

This is a varied and fast‑paced role where you’ll play a key part in keeping the business running smoothly, handling sensitive information with care, and supporting a wide range of day‑to‑day activities across the team.

What you’ll be doing:

• Managing highly sensitive and confidential information with discretion and professionalism
• Preparing for meetings, including documents, presentations, test calls and logistics
• Supporting internal and external events such as screenings, premieres and team activities (some evening or weekend work may be required)
• Managing inboxes and diaries, prioritising urgent matters and adapting quickly to changes
• Coordinating meetings and conference calls, including frequent out‑of‑hours calls with international teams
• Acting as a first point of contact for the Managing Director while maintaining an open and collaborative approach
• Organising travel, accommodation and transportation, ensuring timely and accurate itineraries
• Preparing monthly expense reports and supporting purchase orders and invoices
• Providing project coordination and planning support across the team
• Supporting sales data input and wider team administration
• Assisting with acquisitions, script distribution and feedback coordination
• Organising team and VIP screenings, including print delivery and feedback collation
• Supporting production activity where required, including handling secure file transfers and attending set
• Providing general Executive Assistant and personal support as needed

What we’re looking for:

• Previous experience supporting senior leaders in an Executive Assistant or similar role
• Experience working collaboratively within a team environment
• Strong organisational skills with the ability to manage multiple priorities
• Confidence using Microsoft Office (Excel, PowerPoint, Outlook and Word)
• Ability to anticipate needs, communicate clearly and adapt calmly to change
• Excellent attention to detail and a reliable approach to meeting deadlines
• Comfortable working independently as well as part of a team
• Professional judgement when working in high‑pressure environments
• Exposure to theatrical distribution or the film industry
• Script reading and providing structured feedback
• Experience using financial systems such as SAP
• Familiarity with secure file transfer platforms (e.g. FTP tools)
• A genuine interest in film and content

How you’ll work:

• You take a proactive and organised approach to your work
• You act with integrity and handle sensitive information responsibly
• You understand priorities and respond with appropriate urgency
• You’re motivated, reliable and committed to supporting others
• You build positive working relationships at all levels

Founded in 1912, Paramount Pictures works with talented filmmakers to produce and distribute entertainment around the world. The film studio’s iconic logo has opened some of the most successful and beloved films in cinematic history, including timeless classics such as The Godfather, Chinatown, Forrest Gump and Titanic; and blockbuster franchises such as Star Trek, Transformers, Mission: Impossible and Sonic the Hedgehog. Recent, innovative, break‑out films such as The Wolf of Wall Street, Arrival, Rocketman, and A Quiet Place have added to Paramount’s film legacy. With a beautiful 65-acre lot in the heart of Hollywood, a worldwide network of offices and a culture of engagement, Paramount Pictures’ passionate employees ensure the studio continues to deliver creativity and innovation to a dynamic industry. Paramount Pictures controls a collection of some of the most powerful brands in filmed entertainment, including Paramount Pictures, Paramount Animation, and Paramount Players. PPC operations also include Paramount Home Entertainment, Paramount Pictures International, Paramount Licensing Inc., and Paramount Studio Group. Paramount Pictures is a subsidiary of Paramount, which connects with billions of people worldwide through its global brands including MTV, CBS, Paramount Network, Nickelodeon, Comedy Central, BET and streaming service Paramount+.

Paramount is an equal opportunity employer (EOE) including disability/vet.

At Paramount, the spirit of inclusion feeds into everything that we do, on‑screen and off. From the programming and movies we create to employee benefits/programs and social impact outreach initiatives, we believe that opportunity, access, resources and rewards should be available to and for the benefit of all. Paramount is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ethnicity, ancestry, religion, creed, sex, national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, gender expression, and Veteran status.

If you have any difficulties in applying or require access needs arising from a mobility or any other impairment please let us know by emailing [e-mail] or calling 0207 555 1234. We can then ensure your experience and visit is as smooth and enjoyable as possible.