Executive Assistant

Select Engineering Limited; Dunton; On-site; GBP 32,000 - 42,000; Full time

Job summary

Select Engineering Limited is seeking an Executive Assistant to support senior leaders in a fast-paced, collaborative environment. The role requires superb organisation, discretion, and strong communication as you coordinate meetings, travel, and core admin tasks across domestic and international teams.

The ideal candidate will have 3–5 years of experience in executive support, be proficient with MS Office and Adobe, and demonstrate professionalism and adaptability in a dynamic organisation.

Qualifications

• 3–5 years of experience in executive support or similar role.
• Strong organisational skills with ability to manage multiple priorities.
• Excellent written and verbal communication.
• Proactive and adaptable with change.
• Proficiency in MS Office, Adobe, and virtual meeting platforms.
• Level 3 Diploma in Business Administration or equivalent.
• Discretion and confidentiality.

Responsibilities

• Provide administrative support to Ford Credit Europe LL4 senior leaders as part of a shared pool.
• Manage expense processing, scheduling meetings with multiple senior stakeholders, and coordinating domestic and international travel arrangements.
• Act as backup for the Executive Assistant to the CEO and EVP International during periods of absence.
• Support key corporate events, recognition programs, and business-wide initiatives as required.
• Lead, prepare and review documentation for the Executive Office Business Continuity Planning process.
• Maintain the strictest confidentiality regarding sensitive information.
• Build and maintain professional relationships with internal and external stakeholders.
• Undertake other administrative, operational, and project-based tasks as reasonably required.

Skills

Organisational skills

Communication skills

Proactive & adaptable

Technical proficiency

Professionalism & discretion

Relationship management

Education

Level 3 Diploma in Business Administration or equivalent

Tools

Microsoft Office Suite

Adobe

Microsoft Teams

Job description

Position Description:

• As Executive Assistant, you'll play a pivotal role in supporting senior leaders, enabling them to excel in their roles and drive the organisation forward.
• This fast-paced, collaborative environment offers a unique opportunity to work with stakeholders at all levels of the company.
• The ideal candidate will be a super-organised and adaptable Executive Assistant, with great communication skills and strong technical proficiency.
• If you thrive in a challenging yet rewarding setting, this is the perfect opportunity for you.

What you’ll be able to do:

• Executive and Shared Pool Support: Provide comprehensive administrative support to Ford Credit Europe LL4 senior leaders as part of a shared administrative pool.
• Scope of support is focused on expense processing, scheduling key meetings involving multiple senior stakeholders, and coordinating domestic and international travel arrangements.
• Business Continuity & Backup Support: Act as the primary backup support for the Executive Assistant to the CEO, FCE Bank plc & EVP International during periods of annual leave or absence.
• Event & Recognition Support: Provide administrative and coordination support for key corporate events, recognition programs, and business-wide initiatives as determined by the shared pool requirements.
• Business Continuity Planning: Lead, prepare and review necessary documentation for the Executive Office Business Continuity Planning process.
• Confidentiality & Discretion: Maintain the strictest confidentiality regarding sensitive information and organisational matters.
• Relationship Management: Build and maintain strong, professional relationships with internal and external stakeholders at all levels.
• Operational Flexibility: Undertake other administrative, operational, and project-based tasks as reasonably required to support the evolving needs of the Executive Admin Group and the wider executive team.

Qualification and Skills:

• Proven Experience: Minimum 3-5 years of experience in an executive support or similar role, ideally supporting senior-level executives.
• Exceptional Organisational Skills: Demonstrated ability to manage multiple priorities, meet deadlines, and work effectively under pressure in a fast-paced environment. Proficiency in prioritising tasks and managing time efficiently is crucial.
• Communication Prowess: Excellent written and verbal communication skills, with the ability to adapt your communication style to different audiences.
• Proactive & Adaptable: A proactive, solutions-oriented approach, with the ability to adapt quickly to changing priorities and new challenges.
• Technical Proficiency: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Adobe and various virtual meeting platforms (e.g. Microsoft Teams).
• Professionalism & Teamwork: Professional demeanour, strong interpersonal skills, and the ability to work effectively both independently and as part of a team. A proven track record of handling confidential information with the utmost integrity and discretion.
• Education: Level 3 Diploma in Business Administration or Business Support, or equivalent experience.
• Ford OS Behaviours: Strong performer in all categories (Excellence/Collaboration /Focus)