Executive Assistant to Group MD | Diary, Events & Strategy

Ministry of Sound; Greater London; On-site; GBP 36,000 - 44,000; Full time

Benefits offered by this job

Free Ministry membership with access

Free lunch and refreshments

Annual bonus

Cycle to work scheme

Life Assurance

Health and wellbeing support

Gym access

Employee discounts

Dog-friendly office

Job summary

Ministry of Sound Group is seeking an experienced Group Executive Assistant on-site in SE1 to support the Group Managing Director with diary management, travel planning, agenda setting and meeting preparations. You will take minutes, manage the MD’s inbox, coordinate bookings in hospitality venues, and assist with project and event delivery while maintaining discretion and strong stakeholder relations.

Excellent written skills, superb organisation and a proactive, solutions-focused mindset are

Qualifications

• Gate keeper for diary management, associated travel, agenda planning and general meeting preparations.
• Excellent written skills and professional telephone manner.
• Discretion and ability to anticipate needs of senior leadership.

Responsibilities

• Gate keeper for diary management, travel and meeting preparations.
• Take minutes and produce comprehensive actions with follow-up.
• Build and maintain relationships with senior stakeholders, clients and partners.
• Organise company talks and assist with project/event delivery.
• Manage the MD's email inbox and respond when necessary.
• Coordinate bookings with high-end restaurants, bars, venues and hospitality.
• Process invoices, update trackers and prepare reports.
• Maintain a digital file system for easy access.
• Work with the Office Manager to keep the office professional and welcoming.
• Greet visitors and clients; stay proactive and solutions focused.
• Undertake ad hoc duties and diary management as required.

Skills

Diary management

Minutes taking

Stakeholder relations

Microsoft Office

Email management

Tools

Microsoft Office

Job description

Ministry of Sound Group is seeking an experienced Group Executive Assistant on-site in SE1 to support the Group Managing Director with diary management, travel planning, agenda setting and meeting preparations. You will take minutes, manage the MD’s inbox, coordinate bookings in hospitality venues, and assist with project and event delivery while maintaining discretion and strong stakeholder relations.

Excellent written skills, superb organisation and a proactive, solutions-focused mindset are