Executive Assistant

Ministry of Sound; Greater London; On-site; GBP 36,000 - 44,000; Full time

Benefits offered by this job

Free Ministry membership with access

Free lunch and refreshments

Annual bonus

Cycle to work scheme

Life Assurance

Health and wellbeing support

Gym access

Employee discounts

Dog-friendly office

Job summary

Ministry of Sound Group is seeking an experienced Group Executive Assistant on-site in SE1 to support the Group Managing Director with diary management, travel planning, agenda setting and meeting preparations. You will take minutes, manage the MD’s inbox, coordinate bookings in hospitality venues, and assist with project and event delivery while maintaining discretion and strong stakeholder relations.

Excellent written skills, superb organisation and a proactive, solutions-focused mindset are

Qualifications

• Gate keeper for diary management, associated travel, agenda planning and general meeting preparations.
• Excellent written skills and professional telephone manner.
• Discretion and ability to anticipate needs of senior leadership.

Responsibilities

• Gate keeper for diary management, travel and meeting preparations.
• Take minutes and produce comprehensive actions with follow-up.
• Build and maintain relationships with senior stakeholders, clients and partners.
• Organise company talks and assist with project/event delivery.
• Manage the MD's email inbox and respond when necessary.
• Coordinate bookings with high-end restaurants, bars, venues and hospitality.
• Process invoices, update trackers and prepare reports.
• Maintain a digital file system for easy access.
• Work with the Office Manager to keep the office professional and welcoming.
• Greet visitors and clients; stay proactive and solutions focused.
• Undertake ad hoc duties and diary management as required.

Skills

Diary management

Minutes taking

Stakeholder relations

Microsoft Office

Email management

Tools

Microsoft Office

Job description

Ministry of Sound has never been a business that stands still. While we're proud of the impact

we've had on music, culture and entertainment over the last three and a half decades, we're

focused on what's coming next.

Today, we're a collection of businesses spanning music, entertainment, hospitality, events, workspaces and fitness, connected by a shared obsession with creating unforgettable experiences, bringing people together and doing things differently.

From the world-famous Ministry of Sound Club, to The Ministry and Ministry Venues, through

to our charity Jai Dog Rescue, each part of the Group plays a role in shaping the communities

and experiences we're known for.

We're entering an exciting phase of growth and evolution. Across every part of the business,

we're investing in our people, our brands and the experiences we create. We have the

advantage of being an established and globally recognised brand, but we still operate with the

energy, pace and entrepreneurial mindset of a challenger.

Ideas move quickly, opportunities are there to be seized, and individuals have the chance to make a visible impact. If you're looking for a role where you can help shape the future of a unique group of brands,

create experiences that people genuinely remember, and be part of a team that's building what's next, there's never been a more exciting time to join Ministry of Sound Group.

Full time, 5 days on site in SE1.

Salary £40,000 per annum.

We also offer an excellent range of benefits to support you as you grow with the company and take part in achieving our collective mission.

Free Ministry membership with access to our gymFree fitness classes & wellness events

24/7 Free GP access

Counselling and Support Helpline

Thrive Support app to help monitor your wellbeing

Life Assurance Scheme

Financial well-being:

Annual company bonus

Season ticket loan

Cycle to work scheme

Enhanced maternity and adoption leave

Pleasant Oddities:

Access to cultural events hosted at The Ministry

Family & friends membership discount

Free entry to Ministry of Sound Club

Dog-friendly office

Free lunch and refreshments

Hospitality Rewards: an online rewards scheme with discounts for many popular retailers

The Role

The Group Managing Director will rely on you for your support in many areas including acting as gate keeper for diary management, associated travel, agenda planning and general meeting preparations.

You must have excellent written skills.

You will be able to anticipate the needs of the Managing Director and proactively identify solutions before issues arise.

You will be experienced in taking minutes and producing comprehensive actions and following up with individuals.Build and maintain strong relationships with senior stakeholders, clients, and partners, demonstrating professionalism and discretion at all times.

You must be organised and willing to get involved in other parts of the business, assisting with organising company talks and supporting with project / event delivery.

You will possess a professional telephone manner, answering and directing telephone calls and managing GMD's email inbox and responding when necessary.

You will be experienced in document production – client packs, presentations, proof reading and formatting, so an eye for detail is essential.

Coordinate any bookings with a good understanding of high-end restaurants, bars, venues, and hospitality arrangements for meetings and events.

You will perform some financial admin tasks such as processing invoices, updating trackers and preparing reports.

You will be managing a digital file system, ensuring an efficient process is in place and files can be accessed with ease. Adept in Microsoft Office.

Work closely with the Office Manager to ensure the office environment remains organised, professional, and welcoming.

You will be greeting visitors and clients, enjoy proactive thinking and be solutions focused.

Undertake additional ad hoc duties and diary management as required to support the Chairman as necessary.

You

• Minimum of 3 years' experience supporting C-suite executives
• Exceptional organisational and prioritisation skills
• High levels of discretion and emotional intelligence