Executive Personal Assistant to Founders | Hybrid, Fast-Growth

HIVED; Harrow; Hybrid; GBP 36,000 - 48,000; Full time

Benefits offered by this job

Hybrid working

25 days holiday

Birthday Day Off

EMI options scheme

Private Medical Insurance

Team lunches

Annual compensation review

Job summary

HIVED is seeking a highly organised Personal Assistant to join the CEO Office in London on a 12-month contract. You will manage calendars, travel, and key business and personal tasks, working closely with the Co-Founders and Executive Assistant to keep priorities and logistics running smoothly.

You’ll thrive in a fast-growing startup, bring proactive support, exceptional communication, and discretion, and help shape daily operations in a hybrid, collaborative environment.

Qualifications

• 5+ years' experience in a Personal Assistant, Office Assistant or Team Assistant role.
• Experience supporting senior leaders in a fast-paced environment.
• Confident managing busy calendars and travel arrangements.
• Excellent written and verbal communication skills.

Responsibilities

• Manage the day-to-day calendars of the Co-Founders, scheduling meetings, booking rooms, coordinating logistics and resolving diary conflicts.
• Arrange domestic and international travel, accommodation and transport with detailed itineraries.
• Support CEO Office administration and business projects.
• Prepare meeting agendas, take notes and track follow-up actions.
• Draft correspondence, presentations and other business documents.
• Process expenses and maintain accurate records.
• Support planning and delivery of company events and leadership meetings.
• Provide general administrative support to the Executive Assistant and CEO Office.
• Coordinate personal appointments and diary commitments.
• Book personal travel, restaurants and reservations.
• Assist with gift purchasing and personal occasions.
• Help coordinate family logistics and personal errands.

Skills

Organization

Attention to detail

Proactiveness

Communication

Tools

Google Workspace

Job description

HIVED is seeking a highly organised Personal Assistant to join the CEO Office in London on a 12-month contract. You will manage calendars, travel, and key business and personal tasks, working closely with the Co-Founders and Executive Assistant to keep priorities and logistics running smoothly.

You’ll thrive in a fast-growing startup, bring proactive support, exceptional communication, and discretion, and help shape daily operations in a hybrid, collaborative environment.