Executive Assistant to Founder

Carlin Hall; Greater London; Hybrid; GBP 36,000 - 60,000; Full time

Benefits offered by this job

Private health

Dental

Pension

Development coaching

Christmas closure

Job summary

Carlin Hall is seeking an Executive Assistant to the Founder for its central London office. This is a hands-on, high-trust role supporting a busy founder and acting as the hub for the team, ensuring smooth operations across the business.

You’ll manage diaries and travel, plan events, oversee LinkedIn activity, assist business development and coordinate projects, with a hybrid setup (three days in the office) and a friendly, ambitious culture.

Qualifications

• Experience supporting a founder or senior leader in a fast-paced environment.
• Excellent organisational and multitasking abilities.
• Strong communication and stakeholder management skills.

Responsibilities

• Manage the Founder’s diary and inbox, prioritising needs.
• Arrange international travel and itineraries.
• Plan and run events from start to finish, including post-event follow-up.
• Lead the Founder’s LinkedIn presence, content ideas and scheduling.
• Support business development and protect diary time for outreach.
• Coordinate projects with consultants and ensure smooth processes for candidates and clients.
• Oversee document workflows and client reports.

Skills

Diary management

Travel coordination

Events planning

LinkedIn management

BD support

Project coordination

Document workflows

Ambassador

Job description

Executive Assistant to Founder | Executive Search | Central London | Up to £60,000 + 25% bonus

A successful, growing executive search boutique is looking for an EA to its Founder. It’s a small, close-knit team working on senior leadership appointments for ambitious clients, based in modern offices in central London.

This is a real right-hand role. Your main focus is making the Founder as effective as possible, but you’ll also be the hub of communication for the whole team and involved in every part of the business. No two days are the same.

What you’ll be doing:

• Managing the Founder’s diary and inbox, prioritising what matters and making sure he has everything he needs ahead of meetings
• Arranging all international travel
• Planning and running events from start to finish, including attendees and pre‑and post‑event communications
• Leading the Founder’s LinkedIn presence, suggesting content ideas and keeping weekly posts on schedule
• Supporting business development, working with the Founder on target contacts and action plans, and protecting time for it in his diary
• Project managing search assignments alongside the consultants, keeping processes moving and running smoothly for candidates and clients
• Managing document workflows, including engagement letters and ad hoc client reports
• Running several initiatives at once and acting as an ambassador for the firm with candidates and clients

It suits someone who is exceptionally organised, comfortable steering a busy and driven boss, quick with technology and keen to use AI tools properly, and happy to pitch in wherever the team needs it. YOU MUST HAVE EXPERIENCE OF WORKING IN A SMALLER SEARCH FIRM.

The team is informal, warm and works hard. Hybrid, with three days a week in the office. Benefits include private health and dental, pension, Christmas closure and tailored development or coaching.